People & Office Manager

About the Role
Join a global technology organization dedicated to innovative solutions for the hospitality industry. This role focuses on managing People and Culture, as well as overseeing Office Management functions, ensuring seamless operations to support the workforce and maintain compliance with applicable laws.

What You'll Do:

People and Culture:

• Handle and manage employees’ visas, agreements, labor cards, and insurance.
• Collaborate with global People & Culture teams for talent acquisition activities and other aspects of the employee lifecycle.
• Resolve workplace conflicts and address grievances while maintaining harmony between staff and management.
• Assess skill gaps and organize onboarding or leadership growth programs.
• Provide support and guidance for the development and implementation of company policies and procedures.
• Assist employees with visa arrangements at embassies.
• Ensure compliance in all People and Culture practices and policies.
• Stay updated with UAE and KSA labor law.
• Maintain a database of all passports and residence visas, ensuring all documents are scanned and updated when details change.
• Liaise with immigration and labor authorities.
• Submit detailed reports related to visa expenses to management.
• Ensure policies are implemented internally.
• Coordinate with other departments for employees’ requirements.

Office Management:

• Renew and update all company-related licenses and agreements before their expiry date.
• Notify on documentation required for trade license renewals and government surveys.
• Handle paperwork and documentation for the company.
• Facilitate business setup approvals and ensure compliance with government mandates and licensing.
• Submit and process all types of applications and paperwork to local government bodies in the UAE.
• Purchase office supplies as needed.
• Arrange meetings and ensure offices are well maintained and secure.
• Liaise with other departments regarding company requirements.
• Manage directorship responsibilities as needed.

Requirements

• High proficiency in both English and Arabic languages.
• Experience in Office Management/People & Culture (Human Resources) in the UAE and KSA.
• Familiarity with recruitment processes and other HR-related matters in the UAE and KSA.
• Excellent knowledge of local government legislation and platforms in the UAE and KSA.
• Willingness to work from the office at least three times per week.

Benefits

• Engaging and creative technology environment with extensive freedom and responsibility.
• Feedback and initiatives are encouraged; full ownership to shape the company's future.
• Opportunities for professional and personal growth within the global organization.
• Regular company events and entertainment, along with access to various local benefits.
• Enhance growth and well-being through platforms like Pluralsight, GoodHabitz, and OpenUp.
• Flexible work schedule with a hybrid working model.