About the job:
The incumbent is responsible for managing administrative and employee immigration processes for the company’s workforce across Saudi Arabia and the United Arab Emirates. This role ensures total compliance with local, ministries and government portals in both countries, acting as the point of contact, supporting the local General Manager on corporate administrative duties.
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What you’ll do:
Immigration & Government Relations (KSA & UAE):
- Employee Immigration & Visa Management: Support the visa lifecycle, including the employment visas and family sponsorship for both local and foreign expatriate employees in KSA and the UAE.
- Residency & ID Processing: Oversee the issuance, renewal and cancellation of KSA Iqamas and UAE Emirates IDs and Labor cards. Ensure zero lapses in residency validities.
- Government Portal Management: KSA - Operate and process applications through Saudi government portals, including Qiwa, Muqeem, Mudad, and GOSI (General Organization for Social Insurance). UAE - Operate and process applications through UAE portals such as MOHRE (Ministry of Human Resources and Emiratisation), ICP and relevant Free Zone or Mainland authority portals.
- Medical & Biometrics: Coordinate mandatory medical fitness tests and biometric appointments for new arrivals and work visa renewals in both jurisdictions.
General Administration & Corporate Compliance:
- Chamber of Commerce (COC): Handle the preparation, submission, and attestation of corporate documents, contracts, and letters through the Saudi Chamber of Commerce and relevant UAE equivalents.
- Corporate Memberships & Licenses: Track, process, and renew vital company memberships and professional council registrations (e.g. Saudi Council of Engineers, or UAE trade licenses).
- Document Authentication: Coordinate with ministries (e.g., MOFA, Ministry of Justice) and embassies for the legalization and attestation of employee certificates and corporate documents.
- Office Administration: Oversee general office management duties, including handling vendor contracts (insurance, facilities, office supplies).
Onboarding & Offboarding (Local & Foreign Hires)
- Employee Onboarding: Coordinate the setup of IT equipment and workspaces and support new employees with any local compliance (e.g. opening local bank accounts).
- Record Management: Create, maintain and securely store both physical and digital personnel files, ensuring all mandatory statutory documents are up to date.
- Employee Offboarding: Manage the offboarding administrative checklist, including return of company assets, processing work visa cancellations and clear labor cards.
What you’ll need to succeed:
- Experience: Experience in an Immigration/Admin capacity, heavily focused on KSA and UAE labor laws.
- Technical Knowledge: Deep, hands-on familiarity with KSA (Qiwa, Muqeem, GOSI, Mudad) and UAE (MOHRE, ICP) immigration and labor portals and their regulatory frameworks.
- Language & Organizational Skills: Full professional proficiency in both English and Arabic (written and spoken) is mandatory for effectively drafting official letters and navigating government portals. High attention to detail with the ability to manage visa timelines.
- Discretion: Proven ability to handle highly confidential employee data and sensitive corporate compliance documents securely.
Why you should join
We invest in our people through career development, mentorship, social events, philanthropic activities, and competitive benefits. We are always assessing the perks we offer to ensure we’re aligned with the employees' needs.
Here are a few we want to highlight:
- Virtual onboarding, Hackathon, and various opportunities to interact with your team and global colleagues both on and offsite each year.
- Work flexibility: hybrid and remote work policies.
- Generous paid time-off policy (every location is different).
- Lifestyle allowance.
- A Culture Crew in every country we’re based in to coordinate regular activities for employees to get to know each other and bond outside of work.
- Every full-time employee receives stock options, allowing them to share in the company’s success.
- We have multiple Employee Resource Groups that offer a safe space for individuals who share common identities, life experiences, or allyship to connect, support one another, and passionately advocate for the issues close to their hearts.
- And more benefits tailored to each country.
The company is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Your personal data is used by the company for recruitment purposes only. Read our Job Candidate Privacy Notice to find out more about data protection at the company and your rights. You can exercise your rights by using our dedicated Data Subject Rights Portal.
Your personal data will be securely stored in our hosting provider’s data center in Oregon (US west). We have implemented appropriate transfer mechanisms under applicable data protection laws.
*The company may use AI-assisted tools to help review and screen applications. All decisions involving hiring are made by human reviewers, and your personal data will be processed in accordance with our Candidate Privacy Policy.
