About the Role:
Join a dynamic and innovative team as a PMO Governance and Reporting Specialist. In this role, you will contribute to the effective operation of the Project Management Office (PMO) by maintaining governance standards, coordinating project reporting, monitoring portfolio performance, and ensuring compliance with established processes. Your efforts will provide accurate, timely, and insightful information necessary for leadership decision-making and successful project delivery.
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What You'll Be Doing:
PMO Governance
- Maintain and continuously improve PMO governance frameworks, policies, standards, and procedures.
- Ensure projects adhere to approved delivery methodologies, controls, stage gates, and documentation requirements.
- Coordinate governance forums, including project review meetings, steering committees, and portfolio reviews.
- Prepare agendas, briefing materials, status packs, action logs, and meeting minutes.
- Track governance decisions, risks, issues, dependencies, and actions through to resolution.
- Support project assurance reviews, health checks, audits, and compliance assessments.
- Maintain project and portfolio documentation, templates, standards, and process guidance.
- Promote consistent project management practices across business units and delivery teams.
Reporting and Analysis
- Produce regular PMO reports, dashboards, scorecards, and executive summaries.
- Report on project status, milestones, schedule, budget, benefits, risks, issues, resources, and dependencies.
- Identify trends, exceptions, delivery risks, and areas requiring management attention.
- Develop insights and recommendations to improve project performance and decision-making.
- Ensure reporting is accurate, consistent, timely, and aligned with stakeholder requirements.
- Support the preparation of monthly, quarterly, and ad hoc portfolio reports.
- Maintain reporting calendars and monitor submission deadlines.
Stakeholder and Portfolio Support
- Work closely with project managers, program managers, finance teams, business stakeholders, and senior leadership.
- Provide guidance to project teams on reporting requirements, governance expectations, and PMO processes.
- Support portfolio planning, prioritization, resource tracking, and capacity reporting.
- Assist with project onboarding, closure, lessons learned, and benefits tracking.
- Contribute to PMO continuous improvement and process automation initiatives.
- Support the implementation and administration of project management tools and reporting systems.
What Required Skills You'll Bring:
- Bachelor’s degree in business administration, project management, finance, information systems, or a related discipline.
- Experience in a PMO, project controls, portfolio reporting, project coordination, or governance role.
- Strong understanding of project and program management principles.
- Experience preparing management reports, dashboards, and executive presentations.
- Strong skills in Microsoft Excel and PowerPoint.
- Experience with project management or reporting tools such as Power BI, Microsoft Project, Jira, Smartsheet, Planview, ServiceNow, or equivalent.
- Strong attention to detail and ability to manage multiple deadlines.
- Excellent written, verbal, analytical, and organizational skills.
- Ability to work effectively with stakeholders at all organizational levels.
- PMO, project management, or business analysis certification, such as PMP, PRINCE2, CAPM, P3O, or equivalent.
What Desired Skills You'll Bring:
- Experience in portfolio management, project assurance, or organizational governance.
- Experience developing automated dashboards and data visualizations.
- Familiarity with financial tracking, budget management, forecasting, and benefits realization.
- Experience working in a complex, enterprise, regulated, or technology environment.
We are committed to fostering an inclusive work environment and seek diverse representation at all job levels. We care about our employees' well-being and provide growth opportunities for personal and professional advancement. Join us and aim for the stars!
