Portfolio Manager

ABOUT THE ROLE
This position involves leading and managing the end-to-end development projects primarily in health and education under the King Abdullah bin Abdul Aziz Program (KAAP) within the assigned countries. The role includes identifying development projects, signing Memorandums of Understanding (MoUs) with relevant authorities and governments, engaging stakeholders, managing tenders, appointing contractors and consultants, mobilizing resources, supervising project implementation, ensuring timely completion, and facilitating the smooth handover of projects to beneficiaries.

KEY ACCOUNTABILITIES

Strategy and Operational Planning:

• Contribute to the development of strategy, work plans, and KPIs for the KAAP Unit ensuring alignment with the company strategies and KAAP mandates.
• Develop policies, procedures, and guidelines for the KAAP Unit and ensure effective implementation and compliance across all work areas by stakeholders.
• Prepare the Unit’s annual budget, ensuring all required resources are provided to meet business needs and strategic objectives.
• Prepare and facilitate the signing of MoUs between the company, KAAP and relevant governments/authorities.

Project Management:

• Identify relevant development projects in health and education globally, addressing the needs of Muslim communities.
• Prepare Project Charters including investment quantum, required clearances, timelines, and the number of beneficiaries.
• Obtain necessary approvals from the company and KAAP for project implementation.
• Prepare and distribute techno-commercial documents and float Request for Proposals (RFPs) / Tenders to qualified contractors.
• Appoint consultants for project design, execution oversight, and necessary clearances from authorities.
• Contribute to Tender Committees to evaluate proposals and appoint qualified contractors.
• Communicate the Project Plan to consultants and contractors, ensuring adherence to timelines.
• Recruit and assign qualified local staff if required, providing necessary training.
• Monitor project progress according to the Project Plan, address quality or delivery issues with contractors promptly.
• Ensure necessary clearances/approvals from relevant authorities are obtained to facilitate project progress.
• Conduct quality checks upon project completion, prepare a Snag List, and coordinate rectifications with contractors.
• Arrange project take-over and approve payments as per contractual terms.
• Ensure smooth handover of the project to beneficiary representatives.
• Prepare/manage media materials related to specific projects and/or the program generally as needed.

Management Reporting:

• Prepare and submit periodic reports on project progress to the Head of KAAP, the President of the company, and the Office of King Abdullah Humanitarian Foundation.
• Report any implementation stage problems to the company President or KAAP Office that may require intervention.

Knowledge Sharing and Development:

• Stay updated on development interventions by other agencies, share best practices, and identify contribution opportunities for the company and KAAP.
• Share knowledge of KAAP projects with other units and seek opportunities for collaboration.
• Mentor and develop junior staff in the Unit.
• Participate in setting Unit and Individual objectives, monitoring progress regularly to ensure achievement.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• Master’s degree in Civil Engineering.
• Professional certification or education in project management is preferred (e.g., PMP).
• Minimum 10 years of experience in end-to-end project implementation, preferably in the multi-lateral sector.
• Languages:
  • English: Mandatory
  • Arabic: Mandatory
  • French: Preferred

SKILLS & NECESSARY KNOWLEDGE

• Advanced Project Management skills.
• Advanced knowledge of contracts and procurement management.
• Planning skills with proficiency in Planning Software.
• Strong relationship-building capabilities.
• Effective time management.
• Cost and quality consciousness.
• Excellent report writing skills.