ABOUT THE ROLE
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As a PR Coordinator, you will support the delivery of the Maison’s PR activities by coordinating community dressings, gifting, and guest experiences. Working closely with the PR Manager and internal teams, you will ensure seamless logistics, accurate product and budget tracking, and thoughtful attention to every detail.
YOUR RESPONSIBILITIES
Community Dressings, Allowances & Consignments
- Coordinate logistics for celebrity, talent, and community dressing requests, including product sourcing, reservations, dispatch, and retrieval.
- Track talent allowance usage against contractual terms and agreed budgets.
- Manage the consignment process from creation and dispatch through to tracking, returns, and reconciliation.
- Maintain an accurate, up-to-date tracker providing visibility on product location, availability, and status.
Community Gifting & Experiences
- Coordinate gifting for Friends of the Maison, press, personalities, and key opinion leaders, including birthdays, special occasions, press trips, and community moments.
- Organize product seedings across leather goods and accessories, alongside seasonal gifting initiatives such as Ramadan, Diwali, and year-end celebrations.
- Maintain the PR gifting inventory, ensuring accurate stock records and timely tracking of all gifts dispatched.
- Support the development and maintenance of regional gifting guidelines in collaboration with the VIP Experience team.
- Coordinate travel and hospitality arrangements for PR guests attending events, photoshoots, and press trips, including visa documentation, flights, accommodation, and transfers.
- Organize personalized invitations, welcome packages, and amenities, ensuring consistency with the Maison’s standards.
- Arrange restaurant reservations, activities, and tailored experiences, coordinating each guest’s journey with care and attention to individual preferences.
Reporting & Cross-Functional Support
- Consolidate activity reports across PR events, dressings, gifting, and community initiatives, tracking key performance indicators and spend.
- Maintain dashboards and trackers to give the PR Manager clear visibility on deliverables, budgets, and results.
- Translate dressing records, gifting logs, and event attendance data into clear summaries and recap presentations.
- Support the preparation of regional presentations and trend and insight reports, ensuring information is accurate and current.
Budget & Administration
- Track annual PR treatment expenditure for regional and international events against approved budgets.
- Maintain accurate gifting and expenditure records to support reporting and reconciliation.
- Coordinate supplier onboarding and vendor registration, purchase order creation, and payment follow-up.
- Liaise with internal teams and external suppliers to ensure timely processing and smooth delivery of PR activities.
YOUR PROFILE
- You are a UAE National with an interest in public relations, luxury, and community engagement.
- You hold a degree in Communications, Public Relations, Marketing, Business Administration, or a related field.
- Previous experience or an internship in PR, events, hospitality, or a coordination role would be an advantage.
- You are organized, attentive to detail, and comfortable managing several priorities and deadlines.
- You communicate clearly and build positive relationships with colleagues, suppliers, and external partners.
- You are comfortable working with data, maintaining trackers, and preparing presentations using Excel and PowerPoint.
- You bring a proactive approach, discretion, and a strong sense of service to creating thoughtful guest experiences.
- You have strong written and verbal communication skills in Arabic and English.
