About the Role
We are seeking an organized and detail-oriented UAE National Pre Graduate Architect Engineer to join our dynamic team at our project site in Dubai, United Arab Emirates. In this role, you will play a crucial part in managing and controlling all project-related architectural and engineering documents, ensuring compliance with company standards, regulatory requirements, and professional engineering practices. You will collaborate with Project Managers and design teams to maintain the highest standards of documentation and records management.
Ready to apply for roles like this?
Unlock the company name and direct application link. Subscribers get instant access to fresh jobs across Dubai, Abu Dhabi and Riyadh, many with visa support.
Unlock employer & apply directly
Responsibilities
- Coordinate with Project Managers and design teams to ensure correct document and drawing management protocols are implemented in accordance with architectural and engineering standards.
- Implement quality assurance procedures and ISO certification requirements specific to architectural and engineering documentation.
- Manage, archive, and maintain organized digital and physical project records, including drawing sets, technical libraries, and project directories.
- Arrange printing and distribution of technical drawings, design documents, and project deliverables to contractors, local authorities, and relevant stakeholders.
- Log, record, and maintain comprehensive registers of all incoming and outgoing transmittals, submittals, technical reports, drawings, and engineering documents, including Non-Conformance Reports (NCR) and Requests for Information (RFI), monitoring response times to ensure compliance with contractual timelines.
- Maintain proficiency in document control software including Aconex, Prolog, or equivalent systems, and manage FTP sites and digital platforms for project documents.
- Analyze and track document workflows to identify opportunities for process improvement and efficiency gains.
- Communicate effectively with internal teams and external stakeholders to ensure seamless document coordination and timely information delivery.
Qualifications
- Bachelor's degree in Architecture, Engineering, or related field.
- UAE National Passport with Family Book (required).
- Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
- Demonstrated expertise in document control software such as Aconex, Prolog, or equivalent platforms.
- Strong knowledge of architectural and engineering filing, archiving, and records management systems.
- Excellent data entry and record-keeping skills with meticulous attention to detail.
- Outstanding written and verbal communication abilities in English.
- Solid understanding of architectural and engineering standards and best practices.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Collaborative mindset with the ability to work effectively with cross-functional teams.
- Problem-solving abilities and analytical thinking skills.
- Preferred experience with quality assurance procedures and ISO certification requirements.
- Preferred familiarity with transmittal and submittal management processes.
Contract and Travel Details
- Type of contract: Permanent contract
- Business Line: Energy and Sustainable Cities
- Service Line: Buildings
- Region: Middle East and South Asia
- Job Family: Site supervision
