About the role
We are currently seeking a Principal Document Controller to join our team based in Abu Dhabi, UAE. The Principal Document Controller is responsible for leading and managing all document control activities across major engineering, FEED, EPC, and construction projects. This role ensures accurate control, distribution, tracking, storage, and retrieval of project documentation in compliance with company procedures, client requirements, and quality management standards.
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Key Responsibilities
Document Control Management
- Establish and maintain project document control procedures, workflows, and filing systems.
- Manage the receipt, registration, distribution, tracking, and archiving of all project documents and records.
- Ensure document numbering, revision control, and transmittal processes are consistently followed.
- Monitor and maintain document control registers, master document lists, and correspondence logs.
- Lead document control activities across multiple projects simultaneously.
Engineering Documentation Control
- Control engineering deliverables including drawings, specifications, calculations, datasheets, reports, procedures, and vendor documents.
- Coordinate with Engineering, Procurement, Construction, QA/QC, and Client teams to ensure timely document submissions and approvals.
- Track document review cycles and expedite overdue comments and approvals.
- Ensure all revisions are updated and communicated to stakeholders.
Client and Vendor Interface
- Manage client document management system requirements.
- Coordinate document exchange with clients, subcontractors, vendors, and third-party consultants.
- Prepare and monitor transmittals for incoming and outgoing documents.
- Ensure compliance with client-specific document control procedures.
Electronic Document Management Systems (EDMS)
- Administer and maintain document management systems such as:
- Aconex
- SPF (SmartPlant Foundation)
- SharePoint
- ProArc
- Documentum
- TeamBinder
- Generate reports and dashboards on document status, overdue items, and project KPIs.
- Support system audits and data integrity checks.
Quality & Compliance
- Ensure compliance with ISO 9001 quality management requirements.
- Support internal and external audits by providing controlled records and documentation.
- Maintain confidentiality and security of project records.
- Develop and implement document control best practices and continuous improvement initiatives.
Leadership Responsibilities
- Supervise and mentor Document Controllers and Administrators.
- Assign workload and monitor team performance.
- Provide training on document control procedures and systems.
- Support project mobilization and setup of document control systems.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Information Management, Engineering, or related discipline.
- Professional certification in Document Control or Records Management is preferred.
Experience
- Minimum 12–15 years of document control experience within Oil & Gas, Energy, Petrochemical, EPC, or Engineering Consultancy environments.
- Proven experience supporting large-scale FEED, EPC, and Brownfield projects.
- Experience working with ADNOC, Aramco, QatarEnergy, or other major operators is highly desirable.
- Previous experience leading document control teams on multidisciplinary projects.
Technical Skills
- Advanced knowledge of document management systems (Aconex, SPF, ProArc, SharePoint, Documentum).
- Strong understanding of engineering document workflows.
- Proficient in Microsoft Office Suite.
- Excellent reporting and data management skills.
- Knowledge of ISO 9001 requirements and records management best practices.
Starting Date: ASAP
About you
To be successful in this mission, you should consider the following requirements:
- Qualifications: Bachelors or Diploma
- Languages: English + proficiency level (Basic, Professional, Fluent)
- Main skills: (up to 4)
Your career with us
Working at the company is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.
