About the Role
The company is seeking a talented UAE National to join the Procurement team. This role supports the procurement, administration, and management of sub-consultancy services across assigned projects within the GCC, ensuring that all activities are executed in line with company procedures, delivered on time, and meet client satisfaction.
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The Procurement Engineer will contribute to the achievement of best value for the company through effective procurement planning, vendor management, technical and commercial evaluation, contract administration, performance monitoring, and the use of digital procurement tools. This role will also maintain comprehensive procurement records, including selected sub-consultant databases, pricing intelligence, and performance information to aid in current and future project delivery.
Line and Staff Relations
The Procurement Engineer will report to the Head of Contracts Management (Production and Operations) or the assigned line manager and will work in coordination with the following team members:
- Project Managers / Project Directors
- Technical Discipline Leads
- Finance, Contracts, Business Development, and Operations teams
- Engineers and technical leads of various disciplines for defining sub-consultant scopes of services
- Partners, sub-consultants, suppliers, and service providers assigned to the projects, ensuring documentation of meetings, action logs, and exchanges.
Key Responsibilities
Procurement Delivery
- Ensure optimal technical, commercial, and contractual outcomes for sub-consultancy services on assigned projects.
- Issue Expressions of Interest (EOIs) and identify potential sub-consultants.
- Implement Non-Disclosure Agreements (NDAs) with interested sub-consultants.
- Collaborate with project teams to define the sub-consultancy services required for project scope and deliverables.
- Prepare and manage project-related procurement documentation to align sub-consultant services with project needs.
- Issue Requests for Proposals (RFPs) and manage the proposal stage of procurement.
- Manage the end-to-end sub-consultancy RFP process, including scoping and conditions.
- Evaluate sub-consultant proposals and provide analysis and recommendations.
- Assist with decision-making for sub-consultant appointments and commercial negotiations.
- Negotiate fee proposals and terms of sub-consultant contracts.
- Draft, administer, and coordinate sub-consultant agreements.
- Assist in preparing sub-consultancy documentation and monitoring strategies.
- Implement standardized methods for sub-consultancy procurement.
- Participate in relevant meetings.
Vendor Management & Market Intelligence
- Maintain an accurate vendor database of sub-consultants, suppliers, and service providers.
- Keep vendor information updated on pricing, delivery time, and qualifications.
- Establish and maintain performance scorecards for sub-consultants and service providers.
- Create a prospective sub-consultant database for future projects.
- Conduct market analysis and benchmarking to stay informed on consultancy rates and capabilities.
Performance Monitoring & Compliance
- Monitor the performance of awarded sub-consultants to ensure compliance with contracts and project schedules.
- Collect feedback on performance and analyze data for quality assurance.
- Escalate contract non-compliance issues and facilitate resolutions.
- Audit sub-consultants for compliance with local regulations and contract terms.
- Support lessons learned activities for project completion evaluations.
Documentation
- Maintain complete and auditable procurement records.
- Ensure documentation management aligns with company procedures and quality standards.
- Prepare procurement status and vendor performance reports.
- Update sub-consultancy records to assist in future decision-making.
Digital Procurement & Data Management
- Use company-approved systems for managing procurement activities and workflows.
- Develop procurement trackers and dashboards using tools such as Excel and Power BI.
- Support the use of digital procurement processes and e-tendering tools.
- Generate procurement analytics and benchmarking reports to inform management decisions.
- Ensure compliance with information management and cybersecurity protocols.
Coordination
- Coordinate procurement activities across all disciplines for project success.
- Collaborate with Finance on invoicing and commercial matters.
- Professionally engage with all parties involved in procurement communications.
- Prepare meeting minutes and track actions related to procurement matters.
Profile Specifications
- UAE Family book
- Minimum 3 years of experience in procurement, contract administration, vendor management, and/or sub-consultancy coordination, preferably in engineering consultancy, infrastructure, or construction; aviation project experience is advantageous.
- Bachelor's degree in engineering, Quantity Surveying, Business Administration, Supply Chain Management, or equivalent (with mandatory equivalency from the Ministry of Education).
- Strong knowledge of FIDIC forms of contract and sub-consultancy agreements.
- Professional certification (CIPS, FIDIC or equivalent) preferred.
- Understanding of the full procurement cycle and contractual principles.
- Ability to manage multiple procurement packages under tight deadlines.
- Proficient in MS Office, particularly Excel, and possess strong negotiation and communication skills in English.
- Knowledge of digital procurement tools and the GCC consultancy market is a plus; Arabic language skills are also advantageous.
