Procurement Manager

About the Role
The Procurements Manager is responsible for planning, directing, guiding, and monitoring all procurement processes, including vendor selection, vendor contracts, and warehouse management. This role aims to establish effective strategies, plans, policies, procedures, and standards to ensure that all consulting, contracting, and material requirements for all projects are available as needed, within agreed project budgets, and to expected standards. The role supports aggressive growth and expansion in line with the company's overall strategic objectives.

Key Responsibilities

• Management of all RFP and tendering processes on behalf of the organization.
• Designing and implementing standard terms and conditions related to all purchasing activities, including professional services, contracts, and materials.
• Designing and executing clear vendor contracts ensuring that obligations, rights, and rewards are defined.
• Balancing the choices of Cost, Time, and Quality to achieve the best outcomes within budget.
• Managing the supply chain for material delivery to support contractor delivery schedules.
• Handling variation orders and ensuring they align with existing contracts.

This will be achieved by proactively:

• Collaborating with managers to understand their needs and providing support as a business partner.
• Ensuring project support with professional services, contractors, materials, and project-related inputs delivered on time.
• Delivering materials on time, within budget and to expected quality standards.
• Working with the New Products Manager to identify new supply chain benefits and design contracts accordingly.

Primary Duties & Responsibilities

1. Articulates the organization's mission, vision, and objectives within the Procurements Function to align all activities to the business plan.
2. Proactively assesses strategic sourcing needs by reviewing material requirements for various projects and establishing policies.
3. Oversees the development and monitoring of the Procurements Function's annual plan, budget, and resources ensuring alignment with the overall strategy.
4. Designs and oversees the development of policies, procedures, and processes within the Supply Chain.
5. Manages procurement functions to ensure professional and timely service provision aligned with Corporate Procurement Strategy.
6. Liaises with managers to ensure a smooth flow of information and timely delivery of contracted services or materials.
7. Oversees the complete procurement cycle from requirement identification to goods and services distribution.
8. Leads the development and execution of innovative sourcing strategies to meet current and future requirements.
9. Develops a robust vendor base and enters into purchase agreements based on project needs.
10. Pre-qualifies and develops a preferred/vendor list for key materials and services in consultation with operations managers.
11. Coordinates with concerned managers during vendor list development to utilize their supplier experiences.
12. Gathers supplier qualification and performance information to aid future vendor considerations.
13. Sets sourcing strategies for high-volume supplies and monitors adherence to these strategies.
14. Establishes and manages relationships with subcontractors and suppliers.
15. Reviews the consolidation of major materials demand to leverage negotiating power and reduce costs.
16. Participates in the evaluation, negotiations, and selection of contractors and vendors with operational managers.
17. Reviews stocked materials levels and determines reorder points for standard and critical supplies.
18. Develops warehouse management policies and procedures.
19. Manages warehouse operations to ensure smooth and controlled activity.
20. Provides required reports for Procurement, Contracts Management, and warehouse activities to management.
21. Guides, supports, and manages Supply Chain Function staff to ensure effective workflow.
22. Directs vendor identification, quality certification, and price negotiations related to sourcing and procurement.
23. Leads price negotiations to minimize risks and maximize profit margins.
24. Negotiates advantageous payment terms and discounts with key suppliers.
25. Reviews tender documentation related to pricing and requirements.
26. Engages directly in purchasing based on delegation of authority levels.
27. Oversees stock receipt and control processes for compliance.
28. Conducts performance appraisals and manages employee relations.
29. Monitors adherence to company guidelines and policies by staff.
30. Ensures effective department performance through recruitment, development, and motivation of staff.
31. Reports statistical performance metrics to senior management.
32. Participates in hiring for department positions.
33. Communicates and defines responsibilities and guidelines to employees.
34. Actively participates in operational and executive meetings as a member of the management team.
35. Undertakes additional tasks as assigned by senior management.

Skills

• Business Reasoning
• Strategic Planning
• Leadership
• Risk Analysis and Management
• Supply Chain Management qualifications
• Project Management
• Active Listening Skills
• Computer Literacy
• Excellent Verbal and Written Skills (Fluent in Arabic, Good Ability in English)
• Teamwork
• Results Management
• Negotiating and Interactive Communication
• Decision Making
• Ownership
• Collaboration
• Ability to Handle Pressure
• Time Management
• Self-Motivation

Experience and Qualifications

• Bachelor’s Degree in Engineering (Civil or similar).
• Professional Procurement and Negotiation qualifications.
• Minimum of 7 years of relevant experience.
• Minimum of 3 years in the construction industry.