About the Role
Due to the continuing success and growth of our team, a fantastic opportunity has opened up for a Procurement Officer within our award-winning Specialist Consultancy, Engineering, and Advisory Firm. The role entails managing the day-to-day procurement of design sub-consultants and specialist consultants across various projects, from sourcing through to appointment. Reporting to the Procurement Manager, the Procurement Officer will work closely with project teams to ensure effective procurement practices are followed.
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Key Responsibilities
- Keep procurement schedules and package trackers up to date against the design programme.
- Execute strategic sourcing, including packaging sub-consultancy work and determining the best routes for appointing each package.
- Maintain a record of fees from past appointments for benchmarking purposes.
- Develop knowledge of the sub-consultant market in the region, including their capabilities, track records, and capacities.
- Identify, prequalify, and shortlist sub-consultants and specialist consultants.
- Conduct techno-commercial evaluations of proposals in collaboration with Design Leads on the technical aspects.
- Assist in fee and terms negotiations and prepare recommendations for appointment.
- Draft letters of intent (LOIs), sub-consultancy agreements (SCAs), and subcontract agreements, ensuring back-to-back terms with the upstream contract.
- Review SCA and subcontract terms against the upstream contract and alert the Procurement Manager of any gaps or risks.
- Secure internal approvals prior to signing any agreements.
- Review sub-consultant invoices against agreed fees and deliverables; coordinate payments with Finance, Commercials, and project teams.
- Monitor payments to sub-consultants, ensuring payment terms align with the upstream contract.
- Follow company and client procurement policies while maintaining auditable records.
- Sustain the sub-consultant database, including registration, prequalification status, and performance tracking.
- Ensure the procurement process is fair and transparent while maintaining the confidentiality of proposal information.
- Prepare monthly procurement reports, detailing KPIs and savings achieved.
- Attend and document minutes of procurement meetings with project and design teams.
- Address and resolve queries between sub-consultants and project teams.
- Recommend improvements to procurement templates, procedures, and tools.
Qualifications and Experience
Essential
- Bachelor's degree in Engineering, Business, Supply Chain, or a related field.
- 4–7 years of procurement experience, with a minimum of 3 years at a design or engineering consultancy in the UAE.
- Proven subcontracting experience in appointing sub-consultants and subcontractors under SCAs and subcontract agreements.
- Familiarity with upstream contracts and ensuring downstream terms are back-to-back.
- Proficient Excel skills.
- Strong written and spoken English communication skills.
Desirable
- CIPS qualification (MCIPS) or in progress.
- Experience in design procurement on projects in the UAE or KSA.
- Exposure to procurement on international projects.
Key Competencies
- Commercial awareness and negotiation skills.
- Attention to detail.
- Strong sense of integrity and confidentiality.
- Capability to manage multiple packages concurrently.
- Clear communication skills with project teams, clients, and sub-consultants.
