About the Role
This position is responsible for overseeing the availability, accuracy, and consistency of product portfolio information across both internal and external platforms. The role ensures that all product specifications are aligned with engineering data and effectively represented to support business operations and enhance market visibility.
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Functional Responsibilities
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Product Data and Specification Management
- Oversee the collection, validation, and consolidation of product specifications from factory and engineering teams.
- Ensure all product data is accurate, complete, and aligned with approved technical documentation.
- Maintain consistency of specifications across all platforms and documentation.
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Website and Digital Content Oversight
- Oversee the publication and update of product specifications on digital platforms, including the company website.
- Ensure all product information is structured, up-to-date, and reflects current configurations and offerings.
- Monitor the quality and consistency of product representation across digital channels.
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Cross-Functional Coordination
- Coordinate with factory, engineering, and relevant teams to obtain and validate technical product information.
- Align internally on product updates, changes, and new releases to ensure timely reflection in systems and platforms.
- Resolve discrepancies between engineering data and published content.
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Portfolio Visibility and Structuring
- Maintain a structured and organized view of the product portfolio across categories and segments.
- Ensure clarity and accessibility of product information for internal stakeholders and external users.
- Support the standardization of product naming, classification, and presentation.
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Data Governance and Control
- Establish and maintain controls to ensure accuracy and integrity of product information.
- Ensure proper version control and traceability of specification updates.
- Monitor compliance with internal documentation standards and requirements.
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Support to Business Functions
- Provide accurate and validated product information to support sales, marketing, and tendering activities.
- Ensure readiness of product data for external communication and customer reference.
General Responsibilities
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HR Proficiency:
- Ability to recruit, recognize, and cultivate high performers and support them to create a strong second line of management.
- Ability to recognize low performers and guide them to improve or release them.
- Treat all subordinates equally without discrimination.
- Evaluate subordinates based on performance relating to planned results.
- Ensure availability of a delegation of authority matrix aligned with company policy.
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Responsibility:
- Take full responsibility for operations as per job description and required deliverables, ensuring alignment with company guidelines.
- Anticipate problems and take proactive preventative measures.
- Make timely and appropriate decisions.
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Delivery:
- Deliver required results in a timely manner, maintaining necessary quality and cost.
- Make a tangible difference to the area of operation and exceed business expectations.
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Business Planning and Performance:
- Transform corporate goals into actionable business plans.
- Plan, follow-up, and execute plans efficiently, whether annual or developmental in nature.
- Monitor plan performance and initiate corrective actions as needed.
- Provide periodic work progress reports and manage budgets for optimum cost efficiency.
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Organizational Development:
- Develop the organizational structure in line with current needs and future growth plans.
- Ensure availability of job descriptions for all roles.
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Business Process Improvements:
- Develop and coordinate comprehensive systems, policies, and procedures while seeking automation opportunities.
- Navigate IT solutions relevant to the role and business effectively.
- Promote automated systems and foster a culture of their utilization.
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Quality:
- Uphold quality as a core competitive advantage, acting accordingly as a manager.
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Adaptation:
- Adapt to new techniques, technologies, management structures, and business models.
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Health, Safety and Environment:
- Ensure a safe, secure, and compliant work environment in accordance with regulations.
Qualification
- Bachelor’s degree in Information Management Sciences & Systems or a relevant field.
Experience
- 6 to 10 years in a related field.
Skills
- Content Analysis
- Information Reporting
- Technical Service Manuals
