About the Role
The Production Management Assistant will provide essential administrative and general support to the Saudi Pro League Production Team. This role is pivotal in ensuring effective organization and communication within the team while adapting to the dynamic and fast-paced nature of sports production.
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Location
Al Mursalat Dist, Riyadh
Key Responsibilities and Accountabilities
General Administrative Support
- Provide key administrative support to the Head of Production and Saudi Pro League team, including diary management, meeting minutes and agendas, travel arrangements, and processing expenses.
- Collaborate closely with Production Coordinators and Managers responsible for hiring freelance crews, assist with creating Call Sheets using scheduling software, and learn key Health and Safety standards.
- Create music cue sheets and any post-production paperwork (training will be provided).
- Organize and book hotels, travel, meeting rooms with relevant IT/AV support, catering, etc., for meetings.
- Support crews with visa applications, record keeping, and cost/budget management while having a good sense of TV terminology for Live Broadcast Football production.
- Perform any other duties as within the scope and purpose of the job.
Unusual Challenges or Circumstances
- Attend and travel to locations, other buildings, and stadiums as required.
- Work unsocial hours dictated by the demands of the production schedule.
- Adapt to using new systems and technology where appropriate.
Key Results Areas
- Provide effective support for the Head of Production and team.
- Develop efficient and effective systems and processes.
- Adhere to policies and procedures.
Person Specification
Knowledge and Experience
Mandatory
- Strong organizational skills to prioritize a varied workload; must handle competing demands and last-minute changes effectively.
- Proven ability to manage confidential information and exercise discretion.
- Excellent interpersonal and communication skills (written and verbal).
- Demonstrated research ability with strong attention to detail.
- Proficient in Microsoft Word, PowerPoint, Excel, and Outlook.
- Good team player with a flexible approach to rapidly changing circumstances and demanding working patterns.
- Passion for sports and entertainment production with strong interpersonal and client handling skills.
- Practical knowledge of social media.
Desirable
- Previous experience in a production environment.
- Previous film and TV credits.
Skills and Abilities
Mandatory
- Proactive and willing to take initiative; must be able to think ahead and plan in advance of deadlines or requirements.
- Excellent communication and interpersonal skills to build and maintain relationships with both internal and external customers.
- Outstanding written communication skills.
- Proficient in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
- Accurate, reliable, and timely in completing tasks.
- Ability to multi-task, manage time effectively, and prioritize responsibilities.
- Flexible approach to changing deadlines and priorities, capable of thinking and acting quickly.
- Maintain a calm and professional manner when working under pressure.
- Positive, professional, proactive, diligent, and flexible approach to work.
Aptitudes
Mandatory
- Keen eye for details with an aptitude for precision and accuracy.
- Proactive in thinking and planning ahead; can anticipate and identify potential issues and upcoming tasks, using initiative to solve problems before they arise.
- Highly numerate with an ability to read situations sensitively and intelligently, understanding the strategic context (knowing when to persist and when not to).
- Resilient and calm demeanor; tactful and diplomatic.
- Team-spirited with a friendly yet professional client-facing manner.
