About the Role
A Project Coordinator acts as the central link between sales, engineering, field operations, sub-contractors, and clients. The company specializes in MEP (Mechanical, Electrical, and Plumbing) retrofits, HVAC/chiller replacements, energy-efficiency solutions, and facility upgrades across the UAE.
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Role Summary
- Position Title: Project Coordinator / Technical Coordinator
- Department: Operations & Engineering
- Location: Primary operations based in Dubai / Abu Dhabi, UAE
- Reporting To: Project Manager / Senior Operations Manager
Key Responsibilities
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Project Planning & Scheduling:
- Coordinate MEP retrofit project schedules, timelines, resource allocation, and material deliveries.
- Monitor daily and weekly site progress against agreed project timelines.
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Operational & Site Coordination:
- Act as a direct liaison between the office engineering team, sales managers, and site execution teams.
- Ensure all site material requests, technical submittals, and equipment orders are processed without delay.
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Commercial & Technical Documentation:
- Secure approvals and permits.
- Set up and maintain comprehensive project files, including contracts, approved drawings, Method Statements, and RFIs (Request for Information).
- Manage submittals for approval from clients, consultants, or local authorities (e.g., DEWA, Dubai Municipality, ADDC).
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Client & Subcontractor Management:
- Organize periodic project review meetings with clients, facility managers, and subcontractors.
- Issue meeting minutes (MOMs), track action items, and clear operational bottlenecks.
- Assist in handling variation orders, client feedback, and snag-list rectifications prior to handover.
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Quality, Safety & Handover:
- Coordinate with QHSE teams to ensure compliance with UAE safety and environmental regulations on retrofit sites.
- Coordinate final testing, commissioning, and handover documentation to the client upon project completion.
Preferred Qualifications & Requirements
- Education: Bachelor’s Degree or Diploma in Electrical, Mechanical, or Civil Engineering
- Experience: 3–6 years of MEP, HVAC, or Retrofit project coordination experience in the UAE
- Technical Knowledge: Familiarity with HVAC systems, chiller plant retrofits, MEP drawings, and energy management solutions
- Software Skills: MS Project / Primavera P6, AutoCAD, ERP systems (e.g., SAP, Oracle), MS Office
- Licensing: Valid UAE Driving License (strongly preferred for client and site visits)
- Key Competencies: Strong English communication, multi-tasking under tight deadlines
