Project Coordinator - Recruitment

About the Role
As a Project Coordinator – Recruitment, you will be at the operational heart of a major banking resourcing program. This role involves close collaboration with bank hiring managers, internal PMO leads, and external agency partners to manage the end-to-end recruitment coordination for Fixed-Term Contract (FTC) positions and project-based specialist roles. If you possess sharp organizational skills and a passion for seamless talent operations within structured corporate environments, this position offers a high-visibility platform within a growing firm.

What You’ll Do

• Shape Role Requirements: Collaborate directly with bank department heads and hiring managers to draft, standardize, and refine high-quality Job Descriptions (JDs) aligned with specific FTC project needs.
• Orchestrate Candidate Logistics: Own the scheduling and management of multi-stage interview panels, managing calendar availability, candidate communications, and structured panel feedback collection.
• Manage Technical Assessments: Coordinate the distribution, tracking, and collation of candidate testing links and technical assessments to ensure timely evaluation by technical leads.
• Direct Vendor Partners: Serve as the key operational contact for external recruitment agencies—delivering clear candidate briefs, screening submitted profiles, and building qualified shortlists.
• Drive SoW & Commercial Approvals: Draft, submit, and track Statements of Work (SoWs) through internal finance, commercial, and legal approval channels to prevent onboarding friction.
• Maintain PMO Trackers: Keep accurate, up-to-date recruitment dashboards, pipeline reports, and vendor tracking logs for executive review.

What We’re Looking For

• Bachelor’s degree in Human Resources, Business Administration, Project Management, or a related field.
• 3+ years of hands-on experience in recruitment coordination, talent acquisition operations, or PMO resourcing support.
• Proficiency with Applicant Tracking Systems (ATS), scheduling tools (Outlook/Teams), and advanced Excel/Google Sheets tracking.
• Practical familiarity with Fixed-Term Contract (FTC) hiring processes, Statement of Work (SoW) internal approval cycles, and vendor coordination.
• Exceptional written and verbal communication skills, paired with meticulous attention to detail and strong multi-tasking abilities.

What Gives You an Edge

• Prior experience supporting recruitment operations or talent management directly inside a bank or financial institution in the UAE/GCC.
• Experience working within a technology consultancy or professional services environment managing embedded client resourcing.

Benefits

• Competitive salary
• Comprehensive 'Gold Level' personal health insurance
• Individual Visa Sponsorship
• Professional development and certification support
• Subscription reimbursement relating to your role
• Opportunity to work on cutting-edge AI projects
• Monthly Employee Incentive program
• Career advancement opportunities in a rapidly growing AI company

This position offers a unique opportunity to shape the future of AI implementation while working with a talented team of professionals at the forefront of technological innovation. The successful candidate will play a crucial role in driving the company's success in delivering transformative AI solutions to clients.

At the company, we recognize that diversity drives innovation and are committed to fostering an inclusive environment. We welcome candidates with different thinking styles to contribute their unique strengths to our specialized AI and data solutions.

We ensure that our application and interview process is accessible, predictable, and fair for all candidates. If you require specific adjustments to the application process, or reasonable adjustments should you be successful in progressing to the interview stage, please let us know. This information will be kept strictly confidential and will not impact hiring decisions.