About the Role
We're looking for a Project Engineer to coordinate the day-to-day delivery of the company's OOH and DOOH projects across the UAE, including LED screens, billboards, hoardings, unipoles, transit, rail, indoor, and mall media. This role aligns internal teams and external stakeholders from site survey and permitting through installation and handover, managing project documentation, approval tracking, and schedule updates to support the project team's technical and strategic execution.
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Key Responsibilities
Planning and tracking:
- Read project baselines and build realistic timelines based on scope, site conditions, and authority lead times.
- Keep project trackers up to date, follow up on deliverables, and flag delays early.
- Prepare weekly progress reports for management.
Permits and authority approvals:
- Prepare, submit, and follow up on permits, NOCs, and approvals through UAE authority portals. These include Dubai Municipality (DM), RTA, Trakhees, Abu Dhabi Municipality (ADM), ITC, Mada Media and DEWA/ADDC/TAQA, as well as master developers, landlords, and mall management.
- Keep a live approval log covering submission dates, comments, resubmissions, expiry dates, and renewal dates.
Site work:
- Carry out site visits and surveys to record measurements, take photos, and assess access, power availability, and structural constraints.
- Coordinate with contractors and clients on-site during surveys, installation, and handover.
Procurement and sourcing:
- Carry out quantity take-offs and prepare bills of quantities (BOQs).
- Raise material requests and coordinate delivery schedules with procurement.
- Prepare and manage RFPs and RFQs, and build technical and commercial comparison sheets for contractor and supplier selection.
- Collect vendor documentation and onboard new contractors and suppliers, checking their trade licences, insurance, and compliance with HSE and company requirements.
Documentation and control:
- Maintain all project documentation, including drawings, shop drawings, submittals, method statements, permits, and correspondence.
- Maintain a structured digital filing system for every project on company cloud storage.
- Organise site visits and coordination meetings, prepare minutes of meetings (MoMs), and track action items until they are closed.
Commercial support:
- Support project budgeting and invoicing by compiling quotations, delivery evidence, completion certificates, and other supporting documents.
Internal coordination:
- Act as the link between the Projects team and other departments, including Sales, Operations, TechOps, and Finance so that handovers and go-live dates stay aligned.
- Provide day-to-day operational and administrative support to the Projects & Engineering team for multiple active projects running in parallel.
Required Technical Skills
- Bachelor’s degree in Engineering (Civil, Electrical, Mechanical, or Architectural preferred), or a related field.
- At least 3–5 years in project execution or coordination in construction, MEP, signage, outdoor media, or advertising, ideally in the UAE.
- Hands-on experience submitting and following up approvals on UAE authority portals such as DM, RTA, Mada Media, ADM/ITC/TAQA, or Trakhees.
- Working level of AutoCAD, with the ability to read and mark up architectural, structural, and electrical drawings.
- Valid UAE driving licence.
- Advanced Excel (trackers, BOQs, comparison sheets) and good PowerPoint and Word.
- A plus: experience with Notion and practical use of AI tools such as Claude/ChatGPT to speed up reports and documentation.
- A plus: background in DOOH/LED, steel structures, or architecture.
- Ability to handle multiple high-value projects simultaneously & efficiently under pressure.
Essential Soft Skills
- Time management: Juggles several sites and approvals at once, prioritises well and meets reporting and permit deadlines.
- Communication: Clear in writing and in person with management, contractors, clients, and authority officers. Fluent English; Arabic is a strong plus.
- Attention to detail: Keeps trackers, drawings, submittals, and reports accurate and consistent.
- Problem-solving: Spots site, approval, or supply issues early and comes with options, not just the problem.
- Collaboration: Works closely with Sales, Tech, Operations, and Finance to align on scope, cost, and timelines.
- Ownership and follow-through: Chases every open item until it’s closed without needing reminders.
- Adaptability: Comfortable with changing priorities, fast campaign turnarounds, and work outside the office.
- Stakeholder management: Builds good working relationships with clients, landlords, and authority contacts.
- Analytical skills: Uses tracker and cost data to show delays, risks, and savings.
- Quick learner: Picks up new tools, regulations, and company processes fast.
Your Mission
Join us if you're passionate about making a difference, enhancing efficiency, and embracing technology. We're looking for individuals who can seamlessly absorb new information and transform challenges into efficient solutions. It's not just a job; it's an invitation to be part of a cutting-edge team shaping the future of tech media.
