Project Engineer

About the Role
We're looking for a Project Engineer to coordinate the day-to-day delivery of the company's Out-of-Home (OOH) and Digital Out-of-Home (DOOH) projects across the UAE. This includes managing various media formats such as LED screens, billboards, hoardings, unipoles, transit, rail, indoor, and mall media. The role focuses on aligning internal teams and external stakeholders from the site survey and permitting phase through to installation and handover, managing all project documentation, approval tracking, and schedule updates to ensure effective technical and strategic execution.

Key Responsibilities
Planning and Tracking:

• Read project baselines and build realistic timelines based on the scope, site conditions, and authority lead times.
• Keep project trackers up to date, follow up on deliverables, and flag delays early.
• Prepare weekly progress reports for management.

Permits and Authority Approvals:

• Prepare, submit, and follow up on permits, NOCs, and approvals through UAE authority portals including Dubai Municipality (DM), RTA, Trakhees, Abu Dhabi Municipality (ADM), ITC, Mada Media, and DEWA/ADDC/TAQA, as well as master developers, landlords, and mall management.
• Maintain a live approval log covering submission dates, comments, resubmissions, expiry dates, and renewal dates.

Site Work:

• Conduct site visits and surveys to record measurements, take photos, and assess access, power availability, and structural constraints.
• Coordinate with contractors and clients on-site during surveys, installation, and handover.

Procurement and Sourcing:

• Conduct quantity take-offs and prepare bills of quantities (BOQs).
• Raise material requests and coordinate delivery schedules with procurement.
• Prepare and manage RFPs and RFQs, and create technical and commercial comparison sheets for contractor and supplier selection.
• Collect vendor documentation and onboard new contractors and suppliers, ensuring they meet trade licenses, insurance, and HSE compliance requirements.

Documentation and Control:

• Maintain all project documentation, including drawings, shop drawings, submittals, method statements, permits, and correspondence.
• Maintain a structured digital filing system for every project on company cloud storage.
• Organize site visits and coordination meetings, prepare meeting minutes (MoMs), and track action items until completion.

Commercial Support:

• Support project budgeting and invoicing by compiling quotations, delivery evidence, completion certificates, and other supporting documents.

Internal Coordination:

• Act as a link between the Projects team and other departments, including Sales, Operations, TechOps, and Finance to ensure that handovers and go-live dates remain aligned.
• Provide day-to-day operational and administrative support to the Projects & Engineering team for multiple active projects running in parallel.

Required Technical Skills

• Bachelor’s degree in Engineering (Civil, Electrical, Mechanical, or Architectural preferred), or a related field.
• At least 3–5 years of project execution or coordination experience in construction, MEP, signage, outdoor media, or advertising, ideally in the UAE.
• Hands-on experience submitting and following up approvals via UAE authority portals.
• Proficiency in AutoCAD, with the ability to read and mark up architectural, structural, and electrical drawings.
• Valid UAE driving license.
• Advanced Excel skills (trackers, BOQs, comparison sheets) along with good PowerPoint and Word skills.
• Preferred: experience with Notion and practical use of AI tools (e.g., Claude/ChatGPT) to enhance documentation efficiency.
• Preferred: background in DOOH/LED, steel structures, or architecture.
• Ability to manage multiple high-value projects efficiently under pressure.

Essential Soft Skills

• Time Management: Able to juggle several sites and approvals simultaneously, prioritizing effectively to meet deadlines.
• Communication: Clear communication skills, both written and verbal, with management, contractors, clients, and authority officers. Fluent in English; Arabic is a strong plus.
• Attention to Detail: Ensures accuracy and consistency across trackers, drawings, submittals, and reports.
• Problem-Solving: Identifies site, approval, or supply issues early, providing solutions rather than just presenting problems.
• Collaboration: Works closely with Sales, Tech, Operations, and Finance for alignment on project scope, costs, and timelines.
• Ownership and Follow-Through: Ensures every open item is pursued to closure without needing reminders.
• Adaptability: Comfortable adapting to changing priorities and fast campaign turnarounds and willing to work outside the office when needed.
• Stakeholder Management: Builds strong working relationships with clients, landlords, and authority contacts.
• Analytical Skills: Uses tracking and cost data effectively to illustrate delays, risks, and savings.
• Quick Learner: Absorbs new tools, regulations, and company processes rapidly.