The Project Management Admin will support the regional project management and operations team by performing key administrative tasks, facilitating project operations, and ensuring seamless coordination among stakeholders in the region. This role is essential in managing project documentation, aligning with financial processes, and logistical activities to support the successful execution of projects.
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Key Responsibilities
- Provide administrative support to project managers and team members on ongoing projects and operational portfolio.
- Support reporting and data entry for: PPM, billing plans, invoicing information.
- Coordination for invoice preparation and collection of documentation for sub-contractors.
- Assist project managers in preparing and maintaining project documentation, including bank guarantees, insurance documents, and other contractual records.
- Support cash collection activities and coordinate with relevant teams to ensure timely receipts.
- Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
- Prepare, distribute, and manage project reports and correspondence.
- Monitor project progress and update status reports.
- Organize, govern, and maintain project archives and documents ensuring all project files are accurately stored and updated.
- Act as a bridge between auditors and the project management team to provide relevant information to support the audit process.
Required Qualifications
- Bachelor’s degree or equivalent experience in business administration, project management, engineering, or related field.
- Minimum 5 years of experience in project administration.
- Proficiency in Microsoft Office Suite and project management software.
- Attention to detail and ability to multitask in a fast-paced environment.
Desired Characteristics
- Excellent organizational and time management skills.
- For candidates based in Saudi Arabia: The legal right to work in KSA without company sponsorship or time restriction.
- Ability to work collaboratively in a team.
- Strong written and verbal communication abilities.
- Preferably good experience in project administration and procurement processes, and familiarity with SAP.
- Demonstrates ability to analyze and resolve problems.
- Ability to document and consolidate information.
Additional Information
- Relocation Assistance Provided: No
Location
Riyadh
