About the Role
The purpose of this role is to support project execution activities through the coordination of documentation, assistance in planning and scheduling, and effective communication with internal teams. This ensures the timely and accurate delivery of project milestones in the construction and manufacturing sectors.
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Key Accountability Areas
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Documentation and Handover Support
- Assist in reviewing documentation received from sales during project handover.
- Maintain organized records of project documents and updates.
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Internal Coordination
- Coordinate with internal departments to support design reviews, procurement inputs, and scheduling.
- Attend internal meetings to monitor project progress and highlight pending actions.
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Risk and Issue Monitoring
- Track basic project risks and assist in updating risk registers.
- Escalate any identified issues or delays to senior engineers or the project manager.
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Planning and Execution Support
- Assist in preparing and maintaining project schedules and follow up on key milestone dates.
- Coordinate with design teams to collect approvals and ensure alignment with the order scope.
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Customer and Factory Support
- Support coordination during FAT preparation and factory delivery schedules.
- Assist in communication with customers regarding document requirements or testing arrangements.
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Administrative and Financial Tasks
- Follow up on documentation needed for invoicing and financial approvals.
- Provide general support to project execution teams in resolving administrative or logistical blockers.
Role Accountability
- HR Proficiency: Ability to obtain updated soft and technical skills related to the job.
- Delivery:
- Perform planned activities to meet operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide periodic reports detailing deviations and execution of planned tasks.
- Problem-Solving: Solve related problems and escalate any complex operational issues.
- Quality: Ensure quality requirements are met in developing effective quality control processes, including specifications for products or processes.
- Business Process Improvements: Coordinate well-defined written systems, policies, and procedures, seeking automation opportunities.
- Compliance: Adhere to relevant policies, procedures, and work instructions.
- Health, Safety, and Environment: Ensure compliance with safety, quality, and environmental management procedures to guarantee legislative compliance and high-quality delivery of products and services.
Academic Qualification
- Bachelor’s Degree in Business Administration or a relevant field.
Work Experience
- 2 to 4 years of experience in a related role.
Technical / Functional Competencies
- Project Management
- Engineering Best Practices
- Budgeting
- Risk Management
- Project Resource Management
