About the Role
We are currently seeking a qualified and experienced Site-Based Subcontract Administrator to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals. The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.
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What We Can Offer
- Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
- Commitment to Diversity and Inclusion: An organization actively committed to diversity and inclusion across our business
- Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
- Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment
- Group Life and Personal Accident Insurance: The company provides Life Assurance cover
- End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
- The Employee Share Plan: Gives you the opportunity to purchase shares and receive a match from the company
- Long Service Award: The company values the commitment and loyalty of our people through service milestone celebrations
- Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
- Global connections: Join experts around the world who are at the leading edge of our industry
- Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems
Key Objectives for This Role
To provide comprehensive mechanical administration and coordination support for site-based construction (SBC) activities, ensuring efficient management of mechanical documentation, materials tracking, work permits, reports, inspections, and stakeholder communications while supporting safe, timely, and quality project execution in accordance with project requirements and company procedures.
Responsibilities
- Maintain and control mechanical construction documents, drawings, specifications, and technical records.
- Coordinate with mechanical engineers, supervisors, contractors, and vendors to support daily site activities.
- Track mechanical work progress and prepare daily, weekly, and monthly reports.
- Manage material receipt, inventory records, and equipment tracking for mechanical activities.
- Assist in scheduling inspections, testing, and commissioning activities.
- Ensure all mechanical documentation complies with project procedures and quality standards.
- Support permit-to-work, work package, and handover documentation processes.
- Maintain records of RFIs, NCRs, punch lists, and close-out documentation.
- Organize meetings, prepare minutes, and follow up on action items with relevant stakeholders.
- Support compliance with HSE requirements and project site regulations.
- Coordinate workforce timesheets, manpower reports, and resource tracking for the mechanical team.
- Assist in project completion and document handover to operations/client teams.
Qualifications
What Makes You Remarkable?
At the company, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply.
Qualifications:
- Bachelor’s degree in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain, or a related technical/commercial discipline.
- 8+ years of experience in subcontract administration, contract management, or commercial roles within Oil & Gas, EPC, or large-scale industrial construction projects.
- Strong understanding of Piping and Mechanical construction activities, including isometrics, P&IDs, welding, fabrication, hydrotesting, and mechanical installation practices.
- Good knowledge of FIDIC contract conditions, procurement processes, and project execution procedures commonly used in EPC/EPCM environments.
- Hands-on site-based experience dealing with subcontractors, construction interfaces, scope control, and field-level contract administration.
- Proficiency in managing variations, claims, change orders, and subcontractor billing, with strong analytical and commercial interpretation skills.
- Familiarity with ADNOC standards, project specifications, and HSSE requirements for mechanical and piping construction works.
- Strong documentation, reporting, and record-keeping skills, ensuring contract files remain organized, accurate, and audit ready.
- Proficient in software tools, including MS Office (Excel, Word), ERP systems (SAP / Oracle), and document control platforms.
- Excellent communication and negotiation skills, with the ability to interact effectively with subcontractors, vendors, and internal project teams.
- Ability to work under pressure in challenging site conditions, managing multiple subcontract packages and tight deadlines.
- Strong problem-solving and risk-identification abilities, particularly around schedule delays, scope changes, and subcontractor performance issues.
