About the Role
The primary purpose of this role is to review and analyze all clauses, stipulations, obligations, and liabilities in line with the company’s policies, procedures, and standards. This includes reviewing contracts, providing proposals for cost optimization, and participating in negotiations regarding pricing and terms with third parties.
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Job Specific Accountabilities
Contracts Management
- Review, analyze, and advise on all matters related to contracts, tenders, and new opportunities in support of managing agreements and enhancing related policies and procedures.
- Review contracts change requests to ensure all requirements align with centralized organizational policies and Delegation of Authority (DOA).
- Advise on new frame agreements while liaising with relevant divisions and departments within GS&A.
- Attend internal and external meetings, preparing accurate records of discussions and actions, ensuring timely management of design aspects to meet project requirements.
- Verify that the contract closure process aligns with organizational policies regarding the Provision Acceptance certificate, Final Acceptance certificate, and Completion Certificate, before releasing the Performance Bank Guarantee.
- Communicate, coordinate, and collaborate with organizational focal points to ensure compliance with contractual terms and policies.
- Monitor tender and contract activities across Group S&A Departments for consistency.
- Oversee the GS&A contracts review and approval process within Group S&A.
- Review and verify award recommendations, including technical and commercial evaluations for non-commercial agreements to ensure compliance with company policies and business requirements.
- Ensure correctness of the Provision Acceptance certificate, Final Acceptance certificate, and Completion Certificate for the release of the Performance Bank Guarantee by the treasury and risk management function.
- Conduct periodic reviews and amendments for agreements, extensions, and variations for GS&A management information.
- Monitor the contracts framework agreements and the associated saving amounts.
Generic Accountabilities
Supervision
- Plan, supervise, and coordinate activities in the assigned area to meet functional objectives.
- Train and develop assigned staff on relevant skills to ensure proficiency and achievement of business objectives.
Budgets
- Provide input for preparation of the function/division/department/section budgets and assist in the implementation of approved budgets and work plans to achieve business objectives.
- Investigate and highlight any significant variances to support effective performance and cost control.
Policies, Systems, Processes & Procedures
- Implement approved function, division, department, and section policies, processes, systems, standards, and procedures to support the execution of work programs in line with company and international standards.
Performance Management
- Contribute to achievement of approved performance objectives for the function, division, department, and section in line with the company performance framework.
Innovation and Continuous Improvement
- Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
- Identify improvements in internal processes against best practices to enhance efficiency and develop intelligent solutions to functional issues.
Health, Safety, Environment (HSE) and Sustainability
- Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines per international standards and best practices.
Reporting
- Provide inputs for the preparation of Management Information System (MIS) and progress reports for company management.
Internal Communications & Working Relationships
- Maintain regular work-related contact with concerned section heads, managers, VPs, peer professional staff, and team members on department policies, processes, HSE, risk management, and domain-specific issues.
- Collaborate with other directorates/functions as necessary.
External Communications & Working Relationships
- Establish contact with counterparts of the company as required.
- Maintain regular communication with local and international suppliers and third-party service providers to build relationships or procure goods and services.
Minimum Qualification
- Bachelor’s Degree in Business Administration.
Minimum Experience, Knowledge & Skills
- 8 years of professional experience in contract/procurement within a large organization, preferably in the Oil & Gas Industry.
- Strong knowledge of contracts and tendering practices and procedures.
- Good understanding of regulations, legal terms, controls, and relevant legal guidelines.
- Excellent contract negotiation and preparation skills.
- Knowledge and experience in conflict avoidance and contract dispute resolution.
- Global perspective of the Oil & Gas business environment and related technology.
- Leadership skills and effective written and oral communication abilities.
Professional Certifications
Work Condition, Physical Effort & Work Environment
Physical Effort
- Minimal, involving walking, standing, and computer operations.
Work Environment
- Air-conditioned environment.
Additional Details
- Job Family / Sub Family: Commercial / Contracts
