Senior Engineer Contracts

About the Role
This role is responsible for the centralized development of contracts to effectively meet the company’s contracting requirements in a cost-effective, timely, and efficient manner. The position involves handling complex and high-value contracts to ensure the development of accurate contracts for all company works and services. The role requires recommending qualification and evaluation criteria, negotiating strategies, and coordinating with users on various contractual and commercial matters, including evaluating claims and requests for contract variations until the closeout of contract files.

Job Specific Accountabilities

Tender Planning, Contracts Strategy Development & Implementation

• Develop a contracting activities plan for each tender in line with the company's requirement.
• Review contracting strategies, tendering procedures, methods of reimbursement, and prepare initial shortlist of bidders.
• Ensure that accurate tender documents are compiled and completed from technical, contractual, commercial, financial, and legal perspectives, ensuring all relevant criteria are approved and included in the invitation to tender.
• Consult with Finance and Legal personnel on issues related to the development of standard forms of contracts and get approvals for deviations from standard terms and conditions for assigned tenders/agreements.
• Prepare necessary forms for the opening of the priced and un-priced bids per company procedures and participate in bid openings as per Delegation of Authority, ensuring fairness and confidentiality.

Bid Negotiations

• Ensure timely and accurate preparation of necessary paperwork and participate in negotiation meetings with bidders as required.

Tender Evaluation, Award & Project Closeout

• Review and conduct techno-commercial evaluation of bids, shortlisting recommended contractors with justification for management approval.
• Ensure accurate preparation of the Letter of Award to the approved contractor as per Delegation of Authority and plan for the timely execution of the agreement.
• Provide support and advice to users on contract interpretation, procedures, and management, alongside closeout advisory services during contract administration.

Variation Order/Claim Management

• Review and evaluate claims based on contractual obligations and clauses, preparing recommendations for claim settlements.

Additional Job Specific Accountabilities

• Prepare the Letter of Award (LOA) as per standard templates and register contracts in SAP to obtain a contract number. Upon receipt of Award approval, forward LOAs for signature and arrange for collection by the contractor.
• Review and check the fully signed LOA from the contractor for correctness, and endorse correspondence for distribution of the LOA to end users and finance.
• Prepare contract documents in coordination with end users by consolidating tender bulletins, bidders' technical submissions, and responses to tender clarifications, following the Contracts Division Checklist.
• Review and endorse correspondence forwarding the final contract document to the End User Unit Manager for concurrence.
• Upon receipt of concurrence, review comments and update the contract if technically or contractually acceptable, arrange for binding the contracts, and ensure each page is signed appropriately.
• Review and endorse letters issuing fully signed contracts to the contractor and regret letters for unsuccessful bidders.
• Prepare a checklist for discussions with the end user's contracts administrator prior to kickoff meetings, ensuring alignment on meeting items.
• Coordinate commercial evaluations of variations or claims submitted by contractors, ensuring management approvals are obtained and formalized with the contractor.
• Track contract progress to remind the end user’s contracts administrator regarding contract duration, optional years, requests for extensions, and issuance of completion certificates.

Minimum Qualification

• Bachelor’s degree in any Engineering Discipline.

Minimum Experience, Knowledge & Skills

• 8 or more years of experience in varied contracts development and administration functions in the oil and gas sector.
• Technical understanding of building, reviewing, and finalizing various contracts and the tendering process.
• Good understanding of regulations, controls, and relevant legal guidelines.
• Knowledge and experience in conflict avoidance and contract dispute resolution.

Revenues/Budget

• As per approved financial budget.

Reports

• Direct Reports: As per organizational chart.
• Indirect Reports: As per organizational chart.

Professional Certifications

• Certification in FRICS (Full Member of Royal Institute of Chartered Surveyors) is preferable.