About the Role
This role involves ensuring the provision of centralized contract development activities to meet all contracting requirements in a cost-effective, timely, and efficient manner. The successful candidate will handle complex and high-value contracts, developing complete and accurate contracts for all works and services. You will recommend qualification and evaluation criteria, negotiate strategies, and coordinate with users on various contractual and commercial matters. Additionally, the position requires evaluating claims and requests for contract variations while maintaining follow-up until the contract file is closed out.
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Job Specific Accountabilities
Tender Planning, Contracts Strategy Development & Implementation
- Develop a contracting activities plan for each tender in alignment with company requirements.
- Review contracting strategies, tendering procedures, methods of reimbursement, and prepare initial shortlist of bidders.
- Compile accurate tender documents from technical, contractual, commercial, financial, and legal perspectives, ensuring all relevant criteria are approved and included in the invitation to tender.
- Consult with finance and legal personnel on issues related to the development of standard contracts and approval of any deviations from standard terms and conditions for assigned tenders/agreed contracts.
- Prepare necessary forms for the opening of priced and un-priced bids as per company procedures, participating in bid openings and ensuring fairness and confidentiality.
Bid Negotiations
- Prepare necessary paperwork accurately and on time and participate in negotiation meetings with bidders as required.
Tender Evaluation, Award & Project Closeout
- Conduct a techno-commercial evaluation of bids and shortlist recommended contractors with justifications for management approval.
- Prepare the Letter of Award to the approved contractor as per delegation of authority and ensure timely execution of the agreement.
- Support and advise users on contract interpretation, procedures, management, and closeout advisory services while administering contracts.
Variation Order/Claim Management
- Review and evaluate claims in light of contractual obligations and clauses, preparing recommendations for settlement.
Additional Accountabilities
- Prepare Letter of Award (LOA) as per standard templates and register the contract in SAP to obtain a contract number, forwarding LOAs for signature and confirming receipt with the contractor.
- Review fully signed LOA from the contractor and distribute LOA to end users and finance.
- Prepare contract documents in coordination with the end user, ensuring compliance with the Contracts Division Checklist for review.
- Endorse correspondence forwarding the final contract document to the end-user unit manager for review and concurrence.
- Update the contract based on comments from the end user unit manager, ensuring technical correctness or contractual acceptability, and arrange for printing and signing of originals.
- Upon receipt of signed original contract documents from the contractor, verify execution against the checklist and initiate internal circulation for signature.
- Ensure timely issuance of signed contracts to the contractor and inform unsuccessful bidders.
- Prepare and follow the Contracts Division Checklist for items to address with the end user's contracts administrator before the kick-off meeting with the contractor.
- Receive end user contract requests for a commercial evaluation of variations or claims, ensuring concurrence on technical elements and budget approval.
- Track contract duration and initiate reminders for optional years, extensions, and completion certificates as per the contract completion date.
Minimum Qualification
- Bachelor’s degree in any Engineering discipline.
Minimum Experience, Knowledge & Skills
- 8 or more years in varied contracts development and administration functions in the oil/gas sector.
- Technical understanding of building, reviewing, and finalizing contracts and the tendering process.
- Solid understanding of regulations and controls along with other relevant legal guidelines.
- Knowledge and experience in conflict avoidance and contract dispute resolution.
Revenues/Budget
- As per approved financial budget.
Reports
- Direct Reports: As per organization chart.
- Indirect Reports: As per organization chart.
Professional Certifications
- Certification in FRICS (Full Member of Royal Institute of Chartered Surveyors) is preferable.
