About the Role
The position involves providing high-level administrative and technical support to Heads of Departments (HODs) and staff, while playing a key role in shaping and executing HR strategies. This role requires managing complex personnel functions, including Management Information Systems (MIS) reporting, onboarding, learning and development, performance management, employee relations, employee engagement, and HR operations, ensuring the seamless and efficient implementation of HR programs across the organization. A commitment to Occupational Safety and Health (OSH) and Environment Safety and Health, incident reporting, and risk management is also required.
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Responsibilities
- Coordinate with the Corporate Talent Acquisition team for all recruitment-related affairs.
- Communicate requirements and duties to prospective candidates and assist the manager in screening eligible candidates as applicable.
- Assist with scheduling all candidates’ interviews and coordinate in-house schedules as needed.
- Attend interviews with respective HODs to finalize suitable candidates.
- Maintain proper records of candidate interviews and report them to the manager.
- Provide efficient, cost-effective, and high-quality support to managers in recruitment and selection within the minimum timeframe.
- Responsible for the complete joining and transfer formalities of new and existing staff.
- Ensure the required documentation, such as Labour, Visa, EID, and applicable Medical License, has been obtained/processed prior to or on the new employee's joining date.
- Ensure obtaining all joining documents filled out by the employee, collection of all credentials, and the creation of a proper employee file on the joining date, with updates in the Oracle system.
- Submit new joiners’ details and documents to the Central Payroll team to process salaries in a timely manner.
- Introduce all new staff to respective HODs, provide facility tours, and schedule initial departmental orientations/training with relevant HODs and the Employee Induction Program.
- Responsible for making office arrangements and ordering IT assets for new joiners.
- Ensure all staff documents are filed/saved into their personal files and shared folder in a timely manner, and that all personnel files are up to date with mandatory documents in compliance with applicable regulatory authorities such as Health Authority, MOHRE, OSHAD, TASNEEF, FANR, and JCIA.
- Coordinate and maintain probationary performance appraisals (IPPE, probationary review & annual), and competency checklists for complete staff.
- Coordinate with the Corporate Employee Health Insurance team for any additions, deletions, or amendments to endorsements.
Qualifications
- Any Bachelor’s degree preferred; MBA in HR preferred.
- Minimum of 4-6 years of experience in a similar organization.
