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This role is focused on managing the end-to-end procurement lifecycle related to the Information Technology Department. As a Senior Buyer for the IT category, you will oversee vendor management and procurement processes to ensure a smooth and efficient operation.
Key Accountabilities of the role:
IT Procurement & Vendor Management:
- Receives RFQs/RFPs from IT requesters and solicits proposals from vendors, including communication and negotiation.
- Attend meetings with senior stakeholders and vendors.
- Prepare procurement plans in collaboration with end users.
- Create contracts for all engagements and negotiate terms and conditions with vendors.
- Create and issue purchase orders (PO) to vendors for execution and delivery.
- Coordinate between IT and VMCP for vendor registration, account updates, etc.
- Initiate Supplier Performance Management (SPM) for all engagements.
- Ensure the closure of all open POs.
- Support vendors in pending payment coordination with requesters and the Finance and Control Department (FCD).
- Ensure optimal utilization of SAP Ariba, including RFP, Contract Workspace, and Reverse Auction functionalities.
- Maintain proper and effective vendor communication.
- Fully adhere to VMCP policies and procedures and assist the line manager in addressing audit points.
- Serve as a subject matter expert (SME) to provide suggestions for process enhancements and savings.
- Ensure all IT-related procurement requests are handled promptly to prevent delays.
- Act as a SME in meetings and negotiations with internal and external stakeholders.
- Maintain well-documented vendor communications.
Financial & Contract Approval Management:
- Lead contract drafting, review, and execution in collaboration with internal and external stakeholders.
- Maintain and monitor the Contract Database.
- Ensure proper archiving of procurement files.
Special Tasks:
- Provide assistance to all internal customers related to categories managed by VMCP.
- Perform other tasks as necessary, including attending meetings, calls, and preparing reports.
- Ensure good controls are maintained within all department functions and keep the Department Head informed of any issues raised within the department.
Specialist Skills / Technical Knowledge Required for this role:
- Must have IT procurement experience or relevant IT expertise.
Previous experience:
- Preferred CIPS qualification or active membership.
- Banking experience is preferred.
