About the Role
This position involves managing contracts related to civil and construction projects, handling the full contract lifecycle to ensure that contractual, legal, and technical aspects align with the company's objectives and project requirements. The role encompasses a variety of responsibilities from preparation and issuance of tender documents to contract administration and compliance monitoring.
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Major Duties and Responsibilities
- Review Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness regarding acquisition and technical applications.
- Prepare and issue Tender Documents including Invitations to Tender (ITT), Requests for Proposal (RFP), and Requests for Quotations (RFQ) to vendors, evaluating bids from contractors and selecting the most suitable bidders based on technical and financial criteria.
- Prepare final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA), and contracts, ensuring all required documents and information are included for management approval and award.
- Execute contract administration duties during vendor execution, including follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances, and preparing expediting/penalty reports.
- Negotiate prices, timelines, payment schedules, and other contractual terms with contractors.
- Identify and manage risks associated with contracts, including potential delays and legal issues, and resolve contractual issues.
- Manage change orders and modifications to the original contract.
- Monitor contract execution and vendor performance, ensuring compliance with agreed terms and conditions.
- Oversee the contract closure process, ensuring all contract deliverables are met and all contractual obligations fulfilled by both parties.
- Ensure compliance with legal, regulatory, and company standards throughout the contract lifecycle.
- Support contract audits and assist in all inspections and reviews.
- Prepare reports and provide insights to management on contract performance and risks.
- Support in resolving contractual issues such as delays, non-conformances, claims, and disputes.
- Maintain contract records, track key milestones, and update relevant stakeholders on contract status.
- Ensure compliance with applicable health, safety, environmental, and quality management standards (ISO 9001, ISO 45001, ISO 14001).
- Maintain the confidentiality and security of all company documents.
- Support and advise other employees of the Contracts in fulfilling their roles.
- Perform other duties as assigned by the Manager, Contracts and Subcontracts.
Minimum Qualifications
- Bachelor’s degree in Civil Engineering.
- Professional Certificates in Contract/Procurement are preferred.
- A minimum of five years of experience in a purchasing role is required, with Civil Engineering certificate considered equivalent.
- Proven ability to multi-task in a fast-paced environment is advantageous.
- Strong communication and customer relation skills are essential.
- Excellent proficiency in Microsoft Office software is required; proficiency in using the ERP system is preferred.
- Ability to interact and manage people in a professional manner across all levels of employees and customers is highly preferred.
- Effective communication skills in English, both verbal and written, are required.
- Must possess, or be able to obtain, a UAE driver’s license.
