About the Role
Are you the person who makes sure things actually get done? If you bring structure to complex operations, follow through confidently with senior stakeholders, and know how to turn scattered priorities into clear action, this could be your next opportunity.
This role sits at the center of day-to-day operational follow-up. You will help management maintain visibility over priorities, deadlines, client dependencies, and outstanding actions — ensuring nothing important falls through the cracks. You’ll have the opportunity to improve workflows, strengthen reporting, and create greater operational discipline across the firm.
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What You'll Own
- Coordinate and follow up on assignments, management actions, client matters, and deadlines.
- Track engagements, owners, milestones, overdue items, and next actions.
- Follow up with managers and teams to drive timely closure.
- Identify and escalate delays, bottlenecks, capacity issues, and operational risks.
- Coordinate client follow-up for pending documents, approvals, and dependencies.
- Support billing and collection follow-up with management.
- Prepare concise weekly/monthly dashboards and exception reports.
- Coordinate operational meetings and track action closure.
- Support remote teams, outsourced resources, and external experts.
- Improve workflows, controls, and effective use of operational systems.
What Makes You Successful
You'll thrive in this role if you have:
- 5+ years of relevant experience, ideally within the 8–15 year range.
- A Bachelor's degree in business, management, finance, accounting, engineering, information systems, or a related field.
- Experience coordinating multiple teams, clients, workstreams, and deadlines.
- Strong Excel, reporting, and operational tracking skills.
- Hands-on experience with ERP, CRM, workflow, or task-management systems.
- Experience improving a process, workflow, dashboard, system, or control.
- Strong ownership, prioritisation, follow-through, and professional assertiveness.
- The confidence to work with senior management and follow up with experienced professionals.
- Comfort with Microsoft 365, collaboration tools, automation, and AI-assisted productivity.
- Experience with Odoo, Zoho, Dynamics, SAP, Oracle, or Salesforce is an advantage.
About You
You are a mature, practical, and technology-oriented operations professional who can create accountability without unnecessary bureaucracy. Fluent Arabic and strong working English are required. Candidates based in Oman or willing to relocate to Muscat are welcome to apply. This is not a pure administration or secretarial role. We're looking for someone with genuine operational ownership who can improve visibility, execution, and accountability across the organization.
Ready to Make an Impact?
If you're looking for a role where your ability to organize, follow through, improve processes, and keep operations moving will make a visible difference, we'd like to hear from you.
