Senior Specialist - Governance. SN7

About the Role
The Governance Senior Specialist is responsible for developing a comprehensive understanding of the company's governance structures, frameworks, and delegations of authority. This role involves supporting the implementation and ongoing review of the company Development Committee Governance Framework, coordinating operations for N-1 level committees, and fostering strong relationships with internal stakeholders. The individual will track action items, compliance requirements, and collaborate with cross-functional teams to align with CDU objectives while assisting in policy creation and governance initiatives.

Key Responsibilities

Secretariat Support (N-1 Committee Level)

• Support the implementation and ongoing review of the company Development Committee Governance Framework.
• Assist Development Teams in adhering to the governance framework and report any non-compliance to the Manager, CDU Governance.
• Maintain and update committee documents in line with evolving policies and processes.
• Serve as a point of contact for assigned committee-related inquiries.
• Foster relationships with all company internal stakeholders to promote a strong governance culture.
• Contribute to feedback mechanisms for governance structures, templates, and procedures.
• Coordinate operations of N-1 level committees, including scheduling, preparing agendas, drafting meeting minutes, and maintaining governance records.
• Track action items, approvals, compliance requirements, and related project documentation.
• Support cross-functional teams in governance-related initiatives to ensure alignment with CDU objectives.
• Provide input and administrative support for decision-making processes, ensuring documentation and compliance checks are complete.

Governance Efficiency

• Develop mechanisms to educate staff on the Development Committee Governance Framework and associated documents, templates, and procedures.
• Work with the CDU Centre of Excellence (CoE) to centralize training documentation on a user-friendly platform.
• Stay updated on governance trends and share insights to enhance organizational effectiveness.
• Monitor adherence to internal governance policies and delegations of authority.
• Conduct internal reviews of committee structures, reporting compliance gaps, risks, and proposed mitigation plans.
• Prepare reports for CDU management detailing governance metrics, risk assessments, and compliance findings.
• Identify process gaps and opportunities to enhance governance workflows, efficiency, and compliance.
• Prepare reports, dashboards, and analyses to track governance performance.
• Support onboarding of independent committee members, ensuring familiarity with governance standards and cultural expectations.
• Participate in evaluations of N-1 level committees and their members, assessing effectiveness and adherence to governance standards.

Qualifications and Skills

• Education: Bachelor's degree in Arts, Law, Business Administration, Governance, or a related field, or equivalent work experience in a relevant sector.
• Experience: 2-4 years of experience in governance, compliance, risk management, or related fields, preferably with exposure to committee secretariat or governance efficiency roles.
• Technical Skills:
  • Working knowledge of governance frameworks, regulatory requirements, and risk management principles.
  • Experience in committee operations and documentation management.
  • Proficiency in Microsoft Office Suite and familiarity with centralized documentation platforms and reporting dashboards.
• Core Competencies:
  • Strong organizational and time management skills.
  • Analytical and problem-solving abilities.
  • Effective interpersonal and communication skills.
  • High ethical standards and ability to maintain confidentiality.
  • Attention to detail and accuracy in documentation.
  • Willingness to learn and collaborate within cross-functional teams.
  • Proactive approach to supporting governance improvement.