Senior Specialist - Project Management

The Senior Specialist - Project Management in the company plays a key role in supporting the successful planning, execution, and completion of projects within an organization. As a Specialist, you will assist the project manager in coordinating project activities, tracking progress, and ensuring effective communication among team members. Your role is crucial in maintaining project documentation, organizing meetings, and facilitating collaboration to ensure projects are delivered on time and within budget.

Responsibilities

• Assist in developing project plans, timelines, and milestones in collaboration with the project manager.
• Create and maintain project documentation, including project charters, schedules, meeting minutes, and status reports.
• Track and communicate project progress, milestones, and deliverables to stakeholders.
• Coordinate project team meetings, including scheduling, agenda preparation, and meeting logistics.
• Facilitate effective communication among project team members, stakeholders, and external vendors.
• Assist in resource allocation and coordination, including managing project calendars, schedules, and assignments.
• Monitor resource availability and utilization, identifying and escalating any potential conflicts or constraints.
• Assist in identifying, documenting, and tracking project risks, issues, and dependencies.
• Support the project manager in implementing mitigation strategies and contingency plans.
• Contribute to lessons learned sessions and knowledge sharing to enhance project management processes.
• Assist in maintaining positive relationships with project stakeholders, ensuring their needs and expectations are addressed.
• Serve as a point of contact for project-related inquiries and provide timely responses to stakeholders.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management, and Governance of Organizations policies, procedures, plans, and related risk assessments.

Requirements

• Bachelor's degree in a relevant field or equivalent work experience.
• 5-6 years’ experience in a similar role.
• Proven experience in Project Management, Project Coordination, or in a similar role, demonstrating the ability to support project execution and coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal, with the ability to effectively interact with team members and stakeholders.
• Proficiency in project management software and tools (e.g., Microsoft Project, Jira, Trello) is preferred.
• Strong problem-solving and critical-thinking skills, with the ability to identify and resolve issues proactively.
• Ability to work collaboratively in a team environment and establish positive working relationships.
• Familiarity with project management principles, processes, and terminology.

Ideally, you’ll also need

• Knowledge of project management methodologies and frameworks (e.g., Agile, Scrum) is a plus.
• Attention to detail and a commitment to delivering high-quality work within established deadlines.
• Can conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.