About the Role
The position entails providing technical support for project planning and scheduling across the company and its group companies’ project teams. The successful candidate will play a key role in defining methodologies, processes, and toolsets for effective project planning and scheduling, while ensuring adherence to company standards. The role involves fostering strong relationships across functions, improving processes, and guiding project teams to ensure efficient project delivery and a high standard of competency among Project Planning personnel throughout the company.
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Key Accountabilities
Project Planning & Scheduling
- Help oversee the overall Project Planning program across the group, monitor alignment with defined targets, and identify deviations and risks to report to the Head of Project Planning.
- Act as the custodian of group-specific project planning policies, procedures, methodologies, and tools in line with company guidelines, ensuring dissemination and compliance.
- Provide technical expertise in project planning & scheduling as required.
- Ensure accuracy, completeness, transparency, and consistency of reports/dashboards, with distribution to stakeholders.
- Highlight key issues requiring Group Company management or shareholders' attention.
- Participate in assurance audits and independent project reviews (IPRs) to align projects with company policies and enhance overall value.
- Plan and execute initiatives to improve capital delivery programs and maximize the company’s value.
- Support the development of project planning competency and career development programs, establishing clear deployment guidelines.
- Promote alignment of technical resources and activities across the group through the development of a technical authority framework.
Project Control
- Support Project Managers in controlling individual project planning by applying company methodologies, processes, and templates.
- Maintain planning for strategic projects.
- Aid in overseeing project progress and performance while supporting timely identification of potential issues and mitigation actions.
- Support risk management by ensuring regular updates of the risk register at the project level.
- Drive timely Management of Change (MoC) processes for changes affecting assets and projects.
- Prepare periodic project reports and provide monthly reports and key dashboard indicators for Group Company management.
- Supply the Project Manager, Project Controls Manager, and Group Company Project Services with timely project performance information.
- Participate in regular PMT meetings to present an overview of progress, risks, and specific inquiries.
- Educate the PMT on project control methodologies, processes, and templates.
Generic Accountabilities
Supervision
- Plan, supervise, and coordinate all activities to meet functional objectives.
- Train and develop assigned staff on relevant skills for job proficiency and section objective delivery.
Budgets
- Provide input for the preparation of Unit/Department/Section budgets and assist in implementing approved budgets and work plans.
- Investigate and highlight significant variances for effective performance and cost control.
Policies, Systems, Processes & Procedures
- Implement approved policies, processes, systems, standards, and procedures to support work program execution in line with company and International standards.
Performance Management
- Contribute to achieving approved Performance Objectives for the Division/Function/Directorate in line with the Company Performance framework.
Innovation and Continuous Improvement
- Design and implement new tools and techniques to enhance operational processes' quality and efficiency.
- Identify internal process improvements and align with industry best practices for greater efficiency.
- Track changes to project scope, ensuring visibility of cost changes and schedule impacts to clients and project management.
Health, Safety, Environment (HSE) and Sustainability
- Adhere to relevant HSE policies, procedures, controls, legislation, and sustainability guidelines as per international standards and company Codes of Practice.
Reports
- Contribute inputs to prepare Unit/Department/Section Management Information Systems (MIS) and progress reports for company management.
Communications & Working Relationships
Internal
- Collaborate with SVP, VPs within the Function, VP Projects in all Businesses, and other Units as required.
- Interact with company Group Companies.
External
- Engage with shareholders, counterparts, and members of the company Group as necessary.
- Communicate with local and international vendors, contractors, and third-party service providers.
Qualifications, Experience, Knowledge & Skills
Minimum Qualification
- Bachelor's Degree in Engineering/Science/Project Management or relevant disciplines.
Minimum Experience & Knowledge & Skills
- 10 years of relevant experience in NOCs/IAMs or EPC(M) companies, including at least 4 years addressing technical discipline challenges as an Expert/Principal/Discipline Technical Authority.
- Major Project Management/Engineering experience is essential.
- Good knowledge and experience in defining and implementing Project Management Control (PMC) frameworks.
