About the Role
This position involves organizing, classifying, and maintaining documents related to quality control processes. You will coordinate with various teams to gather and update quality-related documents, create and manage document control procedures and protocols, and conduct regular audits to ensure the accuracy and completeness of documents. You will play a key role in managing all documentation-related processes, ensuring that documents are accurate, up to date, and compliant with relevant procedures, policies, and regulations.
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Responsibilities
- Manage all technical documents for assigned projects regarding quality, revision status, timely receipt, and distribution.
- Utilize a database on the document control system to track documents, check approval loops, and identify revisions.
- Support the Contracts Team by receiving, checking, and validating drawings, inputting the drawings and quality documents into the database system, verifying the metadata of each file, and ensuring timely distribution of documents.
- Track circulation durations for distribution lists and cycles, reporting any deviations (delays) that may impact the project delivery schedule.
- Collect data for technical documents (i.e., civil, structural, electrical, etc.) at certain phases of a project, verify the current revision status, and distribute them (i.e., preliminary, approval, construction, erection, and as-built documentation).
- Print and file hard copies of documents and maintain updates to document files.
- Receive and answer emails, input information into the system, create transmittals for recipients, track documentation, and ensure there are no delays that would affect project timing.
You are meant for this job if:
- You have familiarity with project management.
- You possess basic knowledge of SAP System.
- You are fluent in the English language.
- You have knowledge of MS Office (Excel, Word & PowerPoint) and proficient typing and editing skills.
- You have strong data organization skills and attention to detail.
- You hold a Bachelor’s degree or a diploma.
Skills
- Communication
- Microsoft Office
Leadership Competencies
- Adopt a Growth Mindset
- Act with Agility
