Specialist, Finance Functions Support (Recharge)

About the Role
The Specialist, Finance Function Support is responsible for coordinating and supporting the development of service cost budgets and associated recharges. This role plays a crucial part in ensuring accurate cost accounting and reporting, as well as the effective management of financial resources within the organization.

Key Accountabilities
Job Specific:

• Coordinate and support the development of service cost budgets and associated recharges, ensuring alignment with organizational goals and financial policies.
• Participate in cost accounting and reporting, including the validation of third-party and internal costs to the correct general ledger accounts and cost centers, and correct any erroneous accounting entries.
• Support the review of the annual HQ functional recharge budget in line with the company's budgeting and planning guidelines, as well as F&I policies, ensuring adherence to the service list, costing model, allocation metrics, and cost center hierarchy.
• Prepare projections of quarterly service fee true-ups by Group Companies in coordination with HQ Functions, and communicate these to the company's functional leadership, the company's F&I, and the Group Companies’ CFOs.
• Review service fee inputs to FSSC Intercompany billing, ensuring that billing of functional support costs (recharge) is conducted in accordance with the various relevant master service agreements.
• Respond to billing queries from Group Companies and external and internal auditors regarding reviews of HQ corporate support cost and recharge.
• Diagnose and resolve issues resulting in delinquent intercompany receivables associated with functional recharge, in close coordination with Finance Shared Services Intercompany Accounting and HQ Function Recharge Lead.
• Participate in the annual review of recharge approaches for supported HQ functions to ensure that changes in service provision, including changes to the service catalogue, service demand, service cost, and organization structure, are properly addressed in the budgeted recharge calculations.
• Collaborate with Legal as needed to address contract revisions necessitated by changes in service provision and/or organization structure.
• Determine necessary revisions to the function cost center hierarchy as needed, caused by changes in the service catalogue, service provision, organization structure, and/or service costing. Support the implementation of relevant F&I recharge policies, processes, systems, standards, procedures, and internal controls within the supported function(s).

Generic:
Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.

Budgets

• Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with company and International standards.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and the company's Code of Practices.

Reports

• Provide inputs to prepare MIS and progress reports for company Management.

Communication & Working Relationship
Internal:

• VP Finance Functions Support
• Accounting, Statutory Reporting & Tax function staff
• F&I Internal Controls Department

External:

• Group Company finance staff as required
• External Consultants, if required

Qualifications, Experience, Knowledge & Skills
Minimum Qualification

• Bachelor’s Degree in accounting and/or Finance.

Minimum Experience & Knowledge & Skills

• 10 years of experience in finance or accounting, with a focus on cost accounting, budgeting, and financial reporting.
• Strong understanding of financial principles and cost accounting standards.
• Proficiency in financial software and Microsoft Office Suite, particularly Excel.
• Detail-oriented mindset and the ability to work independently and collaboratively in a fast-paced environment.

Professional Certifications

• Professional certification such as CPA or CMA is preferred.