About the Role
The role involves ensuring that all the company branches and buildings are inspected by Civil Defence and other relevant regulatory authorities to obtain and maintain fire safety and security approvals in a timely manner. You will oversee compliance with fire safety regulations, manage contracts related to fire safety systems, and provide operational support for premises-related projects. Furthermore, you will handle financial transactions associated with regulatory fees and play a key role in stakeholder management.
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Key Responsibilities
Fire Safety & Compliance
- Ensure all the company premises maintain valid Civil Defence safety certificates and renew them before expiry.
- Coordinate security system inspections and approvals from relevant police authorities before Civil Defence certificate expiry dates.
- Maintain and update MIS records related to Civil Defence certificates and monitoring system certificates.
- Liaise with Civil Defence and other regulatory authorities to ensure compliance with the latest fire safety and security regulations.
- Arrange and monitor inspections required for approvals and certifications.
- Obtain necessary police and Civil Defence approvals required for the operation of premises.
Vendor & Contract Management
- Manage contracts related to Fire Alarm and Fire Fighting equipment.
- Ensure service providers perform scheduled maintenance and inspections.
- Monitor vendor performance and compliance with service agreements.
- Ensure all locations have valid Annual Maintenance Contracts (AMC) and required certifications.
Operational Support
- Support premises and facilities teams in obtaining approvals and clearances for fit-out projects.
- Ensure all the company locations are equipped with up-to-date Fire Alarm and Fire Fighting systems.
- Ensure preventive maintenance activities are completed on schedule.
- Assist with cost-saving initiatives related to Fire & Safety operations.
- Identify opportunities for process improvement and automation.
Financial Management
- Ensure timely processing of all Civil Defence and Police-related payments.
- Reconcile payments with the Accounts team to avoid discrepancies.
- Ensure all Civil Defence-related payments are processed through the company Administration Department Corporate Credit Card.
Decision-Making Authority
Authorized to make decisions related to Civil Defence and Police renewals in coordination with the Premises team and other relevant stakeholders within the company.
Qualifications & Experience
Education
- Bachelor’s degree in any discipline.
- Knowledge of local safety and security regulations is mandatory.
- Working knowledge of both Arabic and English.
Experience
- 0 to 2 years of experience dealing with local authorities, particularly Police and Civil Defence entities.
Key Skills
- Fire Safety Management
- Civil Defence Compliance
- Regulatory Coordination
- Facilities and Premises Management
- Vendor Management
- Contract Administration
- Stakeholder Management
- MIS Reporting
- Process Improvement
- Attention to Detail
- Problem Solving
- Communication Skills
- Arabic and English Language Proficiency
