ABOUT THE ROLE
Delivers end-to-end protocol and logistics for international delegations, executive visits, diplomatic engagements and official events involving leadership. The Specialist ensures every engagement runs seamlessly and meets diplomatic, cultural, security and governance standards.
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RESPONSIBILITIES
Key responsibilities
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Visits and delegations
- Coordinate inbound and outbound international delegations, executive visits and diplomatic engagements involving leadership and strategic stakeholders.
- Build and manage detailed itineraries, run-of-show documents and contact sheets for each engagement.
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Protocol and logistics
- Manage hospitality, transportation, accommodation, security coordination and VIP handling.
- Arrange airport facilitation, gifting, seating plans, flag and precedence arrangements, and translation or interpretation as needed.
- Manage vendors and budgets for protocol services.
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Liaison and approvals
- Liaise with government entities, embassies, regulatory authorities and institutional partners to secure approvals, permits and access.
- Coordinate with the UAE Ministry of Foreign Affairs, security agencies and venue owners on official engagements.
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Standards and governance
- Ensure adherence to diplomatic protocol standards, cultural considerations, security requirements and organizational governance across all official engagements.
- Maintain protocol guidelines, precedence lists and templates, and brief staff and entities on them.
- Support the presence at major exhibitions and events, such as IDEX and NAVDEX.
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Post-engagement
- Capture lessons learned and feedback after each engagement and update procedures accordingly.
BASIC QUALIFICATIONS
- Bachelor’s degree in International Relations, Hospitality Management, Public Administration or a related field.
- Experience in protocol, VIP or government relations, ideally with a government entity, embassy, ministry or major corporate.
- Experience handling head-of-state, ministerial or C-suite visits is strongly preferred.
PREFERRED QUALIFICATIONS
- In-depth knowledge of UAE and international diplomatic protocol and etiquette.
- Excellent written and spoken Arabic and English.
- Highly organized, detail-oriented and calm under pressure.
- Strong interpersonal and liaison skills with senior officials.
- Discretion and sound judgement with sensitive and security-related information.
- Flexibility to work extended hours, weekends and at short notice.
WHY CHOOSE THIS ROLE
The organization is committed to developing agile, bold and disruptive solutions for defence and beyond. It encourages bringing breakthrough innovations, products, and services to market with greater speed and efficiency, positioning as a leading global hub for future industries, and creating clear paths for the next generation of highly skilled talent.
Employees benefit from extensive opportunities to develop new skills, deepen their expertise, and advance their careers through a dedicated learning academy and digital learning platforms. The environment fosters innovation and collaboration with world-class talent from across the globe.
Working here comes with a highly competitive and tax-free salary, along with potential benefits including family visas, annual flight tickets, medical insurance for you and your dependents, and education allowances for your children.
CANDIDATE PRIVACY & EQUAL OPPORTUNITY STATEMENT
If you feel your skills, experience and potential are a strong match for this role, you are encouraged to apply even if you don’t meet every requirement.
Information shared as part of candidate profiles or job applications will be handled in accordance with applicable data protection and privacy regulations.
The organization is an equal opportunity employer committed to building a diverse, inclusive, and high-performing workforce.
As a global organization, effective collaboration across international teams is central to operations; therefore, English proficiency is required for all roles unless otherwise stated in job postings.
