Supplier and Subcontractor Assurance Specialist

This role involves monitoring and managing the submission, validity, renewal, and expiry status of all supplier and subcontractor guarantees, including Performance Bonds, Advance Payment Guarantees, and Warranty Guarantees. You will coordinate with Finance, Procurement, and other relevant departments to ensure timely renewal and revalidation of guarantees to avoid commercial and contractual risks.

Responsibilities

• Monitor the submission, validity, renewal, and expiry status of all supplier and subcontractor guarantees.
• Coordinate with Finance and Procurement departments to ensure timely renewal and extension of guarantees.
• Track and maintain records for all supplier Letter of Credit (LCs).
• Review supplier and subcontractor invoices for compliance with company policies and contractual requirements.
• Maintain a centralized tracker/log for all supplier invoices and guarantees.
• Conduct weekly and monthly review meetings with relevant teams to ensure accurate financial reporting.
• Coordinate with Finance to monitor supplier payment status and support timely release of payments.
• Prepare and submit periodic expense forecast and cash flow reports to Management and Finance.
• Support Procurement Management in negotiating improved payment terms and commercial arrangements.
• Ensure all procurement commercial documentation and invoice records are properly maintained for audit purposes.
• Support initiatives related to procurement governance and financial compliance.

Qualifications

• Bachelor's Degree in Engineering, Business Administration, Project Management, or a related discipline.
• Certification in Project Management (PMP, CAPM, or equivalent) is an advantage.

Additional Information

• Strong coordination and communication skills.
• Excellent report preparation and documentation abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Working knowledge of project management tools such as Primavera P6 or MS Project.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and organizational skills.