The Talent Acquisition Coordinator provides administrative and operational support to the TA function, focusing on interview scheduling, ATS management, onboarding coordination, and data accuracy. The role ensures smooth day-to-day recruitment operations, supports a positive candidate experience, and maintains system and reporting integrity. This position plays a key role in enabling the TA team to operate efficiently through strong organization, attention to detail, and effective use of technology.
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Key Responsibilities
- Coordinate interview scheduling across stakeholders and manage logistics.
- Communicate with candidates professionally and handle process-related queries.
- Support preparation of offer documentation when needed.
- Maintain accurate and updated candidate records in the ATS.
- Log recruitment activities and interview outcomes.
- Support reporting by extracting basic data sets.
- Assist with document collection, uploads, and induction scheduling.
- Coordinate with internal teams to ensure timely completion of onboarding steps.
- Track visa and onboarding documentation.
- Maintain accurate recruitment data for dashboards and reporting.
- Conduct regular data checks for integrity and completeness.
- Prepare basic reports such as interview volumes and onboarding status.
- Follow defined TA processes and meet agreed timelines.
- Identify recurring administrative issues and escalate improvement opportunities.
- Support continuous improvement initiatives.
Qualifications
Education
- Bachelor’s degree in Human Resources, Business Administration, or related field (required)
- HR or systems-related certification (preferred)
Experience
- 1–2 years’ experience in HR, recruitment coordination, or administrative roles
- Experience with ATS or HR systems (preferred)
Skills & Abilities
- Strong organisational skills and high attention to detail
- Confident with technology and data
- Proficiency in Excel and reporting tools (preferred)
Competencies
- Results oriented
- Problem solving
- Communication & interpersonal skills
- Adaptability
- Attention to detail
- Organisation and planning
- ATS and HR systems proficiency
- Data accuracy and reporting
- Microsoft Excel
Location
Dubai, United Arab Emirates.
