Talent Acquisition Specialist - Allied & Admin

About the Role
This position provides a high-level seamless recruitment service for allied health and administrative roles, ensuring timely and efficient support in alignment with organizational strategy, especially during peak recruitment periods alongside senior recruiters.

Responsibilities

• Carry out recruitment requirements under the Allied Medical, Admin, and Support Services divisions.
• Source CVs for budgeted positions as per Management System for Records (MSR).
• Execute job postings on both internal and external websites and other job portals registered with the company.
• Screen CVs as per the company/Dubai Health Authority (DHA) requirements through cold calling.
• Enforce Networking by communicating with applicants and asking for references in case of multiple vacancies of similar roles.
• Conduct initial screening of applicants by cold calling before forwarding them to the concerned department head according to their checklist.
• Update person profiles while formally communicating updates to both department heads and employees.
• Arrange interviews with the concerned department for the shortlisted applicants.
• Send interview reminders to candidates and the concerned department head.
• Coordinate and participate in interviewing and selection of staff.
• Ensure that requests are raised on iFusion and that all interview sheets are completed.
• Prepare job offer documents, update records, clarify queries, and facilitate the entry process of new employees.
• Release offers and brief candidates about the process of pre-employment medicals and DHA process for clinical staff.
• Ensure all required information and documentation is provided to the selected candidate.
• Handover the file to the onboarding team.
• Provide necessary justification for difficult-to-place vacancies in case of any salary deviations.
• Follow up on documentation and answer candidates' queries and concerns.
• Provide a list of new joiners to the HR training department and enroll their names for Hospital Orientation.
• Provide monthly reports to the CHRO, highlighting any areas of concern.
• Ensure the time taken to recruit is in line with benchmarks.
• Take ownership of each recruitment drive, delivering high-quality candidates that meet essential criteria for the role.
• Ensure all advertisements and campaigns, as well as job postings, are professionally drafted to meet job criteria.
• Support colleagues in obtaining applicant profiles, continually sharing candidates with senior recruiters based on current vacancies.
• Communicate with candidates to ensure required paperwork is returned and contractual issues are understood.
• Liaise with department directors/heads to regularly identify specific recruitment and selection requirements.
• Participate in Joint Commission International Accreditation (JCIA) related audits.
• Exhibit professional conduct, communication, and presentation at all times to promote the organization, ensuring candidates are given the best impression of the organization as an employer of choice.

Qualifications

• Graduate from a recognized University/College or via the Institute of Personnel Development.

Professional Experience

• Minimum of three (3) years of experience in a recruitment role in UAE, particularly within the healthcare industry.
• Excellent command of spoken and written English.
• Well-versed in MS Office applications.
• Previous Middle Eastern recruitment experience in the Healthcare sector is essential.