About The Role
At the company, we enable digital transformation across power utilities to drive efficiency, sustainability, and resilience.
As a Team Assistant, you will provide reliable administrative and organizational support to the management and project teams within the company Smart Infrastructure - Grid Software. You will help ensure smooth day-to-day operations, effective coordination, accurate documentation, and professional communication with internal and external stakeholders. The role contributes to an efficient, compliant, collaborative, and digitally enabled working environment.
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Key Responsibilities
- Provide day-to-day administrative and organizational support to the management, project managers, and wider team.
- Manage calendars, coordinate appointments, organize meetings, and support the preparation of agendas, presentations, meeting minutes, and follow-up actions.
- Coordinate business travel, accommodation, visitor arrangements, and related documentation in accordance with the company processes.
- Support internal and external correspondence, customer visits, workshops, training sessions, team events, and management meetings.
- Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers, and departmental documentation.
- Assist with onboarding and offboarding coordination for employees, interns, and external resources, including access and workplace requirements.
- Support purchase requisitions, purchase orders, invoice follow-up, expense documentation, and coordination with suppliers and internal functions, as applicable.
- Prepare and consolidate routine reports, presentations, dashboards, and status updates using Microsoft 365 applications and the company systems.
- Coordinate with People & Organization, Finance, Procurement, IT, EHS, Quality, and other support functions to facilitate timely completion of administrative activities.
- Handle sensitive and confidential information with professionalism, discretion, and integrity.
- Support continuous improvement and digitalization of administrative processes and team workflows.
- Ensure compliance with the company policies, Business Conduct Guidelines, information security, Quality, EHS, and applicable UAE requirements.
Qualifications & Experience
- Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management, or a related discipline.
- 0-2 years of professional work experience.
- UAE National with a valid UAE Family Book.
- Good command of Arabic and English, both written and spoken.
- Good working knowledge of Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
- Strong organizational, time-management, communication, and follow-up skills.
- Ability to prioritize multiple activities, meet deadlines, and work accurately with attention to detail.
- Professional, service-oriented, collaborative, and comfortable working in a multicultural environment.
- Willingness to learn the company processes, digital tools, and project-related administrative workflows.
We Offer You
- 2 to 3 days of mobile work per week as a global standard, subject to role and business requirements.
- Diverse and inclusive culture.
- An environment where everyone can bring their whole self and feel a sense of belonging.
- The foundation to develop personally and professionally.
- Great variety of learning and development opportunities.
