About the Role
The position involves leading and managing the provision of centralized tendering and contract development activities to support the company's Major Projects, which include Service Stations, Major Industrial Jobs, Design Consultancy, Feed and EPC, Maintenance, Operations, General Services, IT Services, and Major International Acquisitions outside UAE. The role includes the development and implementation of effective contracting policies and procedures, management of negotiation processes, and oversight of post-contracting activities, such as managing variations, claims, and close-outs, to ensure efficient procurement services for the organization.
Ready to apply for roles like this?
Unlock the company name and direct application link. Subscribers get instant access to fresh jobs across Dubai, Abu Dhabi and Riyadh, many with visa support.
Unlock employer & apply directly
Key Accountabilities
Job Specific Accountabilities
Contracts Strategy and Planning
- Direct and ensure adherence to established policies and procedures and timeliness of services to the business units.
- Plan, direct, and control diversified activities of contracting functions while managing department performance.
- Implement strategic sourcing through category management to optimize working capital.
- Review Annual Acquisition Plan and develop optimal contracting strategies aligned with the company's objectives.
- Notify the company's Commercial & ICV Directorate of any unauthorized policy violations in procurement matters.
Bidding and Tender Management
- Develop tendering strategies, procedures, and prequalification criteria for bidders.
- Coordinate with various department managers to provide necessary contractual support aligned with the company's contracting policy.
- Review tender calls to ensure proper documentation from technical, contractual, and financial perspectives.
- Act as the main point of contact for contractual matters with contractors and manage bid openings as per delegation authority.
- Oversee the technical and commercial evaluation of bids, ensuring selection is based on optimal value.
- Endorse negotiation proposals and lead negotiations while advising the negotiation team on critical contracts.
- Strive to improve the In-Country Value (ICV) score wherever possible.
Contracts Technical Operations Management
- Manage tendering and award processes, ensuring contractual obligations align with business plans.
- Oversee preparation and verification of tender documents to fulfill end users’ requirements.
- Lead negotiations to ensure cost-effective solutions for acquisition services.
- Manage the issuance of Letters of Award to contractors as per authority delegation.
- Review and evaluate variation orders, change orders, and claims, ensuring all risks are accounted for.
- Provide advisory services on contract management and interpretation as needed.
- Follow up on audit reports to ensure compliance and corrective actions are taken where necessary.
Generic Accountabilities
Operational Plans
- Develop and manage long and short-term operational plans that align with divisional objectives.
Budgets and Cost Control
- Develop and manage the department’s annual budget in line with business objectives.
- Monitor expenditures against the budget and take necessary actions against variances.
Policies, Systems, Processes & Procedures
- Implement departmental policies and processes to align with company and international standards.
Performance Management
- Contribute to the development of KPIs and ensure proper cascade within the department.
- Implement the Company Performance Management System according to approved guidelines.
People Development
- Foster a culture of knowledge development and contribution to personal development plans.
- Support succession planning and talent pipelines within the department.
Organisation Structure and Development
- Review and recommend appropriate organizational structures to meet business objectives.
Risk Management
- Support the establishment of an integrated risk management system within the department to manage and mitigate risks.
- Ensure employees understand and comply with corporate ethics and policies.
Innovation and Continuous Improvement
- Promote an organizational culture of innovation, enhancing employee motivation, and implementing change management initiatives.
- Recommend process improvements to achieve greater efficiency.
Health, Safety, Environment (HSE) and Sustainability
- Implement a culture of HSE compliance throughout the department aligned with international standards.
- Ensure that all employees receive adequate HSE training.
Management Reports
- Prepare department MIS and progress reports to support management in decision-making.
Communications & Working Relationships
Internal
- Regular contact with senior management to ensure compliance with financial policies and standards.
- Collaborate with various divisions, including Finance, Internal Audit, and Legal, to follow up on purchasing and payment arrangements.
External
- Engage regularly with senior staff in the company's Group to foster cooperation and information exchange.
- Maintain relationships with local and international suppliers, contractors, and government entities for necessary approvals and supplies.
Qualifications, Experience, Knowledge & Skills
Minimum Qualification
- Bachelor’s degree in Engineering, Business Administration, Law, or a related field.
Minimum Experience & Knowledge & Skills
- 10 years’ experience in Contracts Management in a large organization, including at least 5 years in a managerial role.
- Expert knowledge of contracts and tendering practices and procedures.
- Strong understanding of legal guidelines and contract negotiation skills.
