About the Job:
Supervise and control the tendering, implementation, and administration of relevant Contracts, while working with Users to ensure that services are acquired with favorable terms and conditions, at optimal cost, per Users’ requirements and complying with relevant legal requirements, policies, and standards.
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Supervise the activities related to the preparation of routine and complex tender documents for evaluation up to execution of contract documents, together with post contract administration including Amendments, Variation orders, Claims and disputes for all tenders and contracts.
Propose any enhancements/changes to the Procurement Policies and Procedures, particularly for Contracts, as directed by Management. Share with the team the outcome of periodic analysis related to their daily progress, KPIs, bottlenecks, etc.
Assist the Department Manager in carrying out various activities as assigned. Deputize for the Department or Division Manager during their leave/absence through delegation from the appropriate Management level.
KEY ACCOUNTABILITIES:
Contracts Planning
- Lead the development of accurate and clear ‘Statement of Requirements’ to determine technical adequacy of project scope and specifications.
- Review end users’ requirements, develop and recommend optimum contracting strategies based on the project, and ensure the timely and accurate implementation of the Annual Procurement Plan.
- Assess the effectiveness of existing contractual practices against departmental and corporate objectives. Recommend changes to mitigate contractual risks and safeguard the Company’s interests.
- Develop contracts operating strategy to ensure Procurement KPIs align with overall objectives.
- Coordinate with relevant stakeholders to satisfy their requirements on a timely basis.
Contracting Process:
- Oversee the team’s full procurement process and ensure continuous engagement and follow-up to address challenges or concerns raised by Users.
- Supervise the development of bidders list, tender & award strategy, evaluation procedures, approvals, and provide advice for applying due diligence checks on technical evaluation reports.
- Supervise the preparation of complete tender documentation and the tendering process.
- Provide guidance on negotiation strategies, amendments, and variations balancing price and quality.
Contracts Administration
- Provide expert support for contract interpretation during administration or at contract close-out.
- Support post-contract activities requiring amendments concerning variations/extensions/claims with User, Finance, and Legal, seeking Tender Board/Shareholders approval as required.
- Review ‘Variation Orders’ to ascertain reasons for variations and their compatibility with contracted rates. Lead negotiations with contractors and coordinate with Tender Board/Shareholders for approvals.
- Advise end users on minimizing variations and amendments to contracts post-award to avoid issues.
- Provide hands-on support in cases requiring termination application.
Management
- Plan and supervise department activities to achieve objectives in an efficient and cost-conscious manner, ensuring implementation of operational plans.
- Develop knowledge and competencies within the Section and support the establishment of Personal Development Plans (PDPs), Succession Planning, and Talent pipeline, focusing on meeting Emiratization targets.
Budgets and Operational Plans
- Compile and provide input for department budgets, regularly monitoring expenditure against approved budget levels.
- Investigate, highlight, and reconcile significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
- Lead implementation of approved departmental policies, processes, systems, standards, procedures, and internal controls to support execution of work programs.
Performance Management
- Implement the Company Performance Management System for individuals in the Section according to guidelines, continuously monitoring achievement of Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Minimum Requirements:
- Degree in Engineering or any relevant discipline, preferably in Management.
- 10 or more years of related experience in Contracts Management and Administration, preferably in the Oil & Gas industry, including 5 years in a Senior Supervisory position.
Professional Certifications
- Professional qualification such as CIPS, RICS, or PMI is an advantage.
