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About the Role
We are looking for a hands-on and results-driven Tender & Buyer Specialist (Arabic Speaker) who will cement and build upon the recent improvements in processes and the win rate, to ensure all tender submissions are timely, high quality, and commercially correct.
In this role, you will primarily be responsible for:
- Project management (timeline creation and follow-ups)
- Editing and formatting tender response documents as required by customers
- Maintaining an online bid library, updating, and rewriting materials as time permits
- Reporting on tender win/loss rates and values
Your Impact
- Manage the RFx process on a day-to-day basis, with ultimate accountability for submission quality
- Manage the pre-tender sign-off process at the correct level of authority
- Create and manage the timeline for each individual response to ensure timely delivery
- Compile, manage and interpret tender statistics on an ongoing basis
- Provide statistics report at Commercial Meetings as directed by the Managing Director
- Make presentations to the Sales Team at Sales Meetings as directed by the Managing Director
- Record all completed tenders in the tender library with clarifications
- Identify new material/information to record in the tender library, updating existing material as necessary
- Provide wider assistance with writing/contractual projects on an ad hoc basis as directed by the Sales Director/Finance Director/Managing Director
- Carry out post-tender management and “close down” as required, such as saving contracts/decision letters to SharePoint and reporting lessons learned
- Conduct thorough market research to identify potential suppliers for Non-Equipment and stay informed about market trends
- Establish and maintain relationships with key vendors, negotiating favorable payment terms
- Monitor vendor performance and address any issues to ensure continuous improvement
- Negotiate prices, terms, and agreements with suppliers to achieve the best possible cost savings without compromising quality
- Work closely with the finance team to ensure budgetary compliance and cost-effectiveness
- Identify and assess potential risks in the supply chain and implement strategies to mitigate these risks
About You
What you should bring:
- 3-5 years’ experience in procurement department and tender and RFx-related role, with at least 3 of these involved in the direct completion of RFPs/RFIs
- Arabic Language is mandatory
- Previous experience managing government & military tenders is an added advantage
- Extensive experience in RFx completion
- Advanced use of MS Office, knowledge of CRM
- Ability to communicate at all levels, including presentation skills
Equal Opportunities
We are an equal opportunity employer and value diversity at our company. We welcome applications from all members of society irrespective of age, sex, sexual orientation, race, religion, or belief.
