About the Role:
The Part-time Accountant is primarily responsible for supporting the multi-brand Facility, which includes showroom, service, and spare parts departments. This role is crucial in accurately recording, monitoring, and reporting financial transactions and activities associated with these departments. Reporting to the Finance Business Partner, the Accountant ensures compliance with financial processes and policies. Success is measured by the efficiency, accuracy, and timeliness of financial reporting, cash management, and the overall integrity of account management. The position also involves supporting various teams, ensuring the sound management of accounts receivable, and contributing to operational and financial objectives.
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What You Will Do:
Invoicing & Delivery Management
- Perform financial transactions and process invoices in a timely manner.
- Ensure all document processes are strictly adhered to, ensuring all bank payments are met.
- Ensure revenue/provision processes are accurate and the assignee clause is error-free.
- Substantiate financial transactions by auditing documents.
- Record and maintain all financial operations.
- Manage intra-company and government sales transactions.
- Authorize all in-house sales and credit customers.
- Produce daily invoice summaries for credit invoices and sales return cases; monitor all outstanding debts and report accordingly.
- Support and guide Matrix Managers, Sales team, and Sales Admin.
Cash (Revenue & Petty Cash Fund) Management
- Collect and verify all cash/credit card/cheque payments against invoices and post collections in SAP.
- Monitor petty cash float to ensure adequate balance and review pending reimbursements/claims for submission.
- Maintain and balance daily collection and petty cash fund twice daily.
- Monitor insurance limits of cash/collection in vault and ensure coverage from AOIC if limits are exceeded.
- Deposit all collected revenue in SCDM on the same day.
- Upload daily collection reports to the shared drive provided by the FSSC/AFSS.
- Ensure all collection/PCF verification and handovers are properly signed and filed for future reference.
- Monitor and communicate cheque clearance, bouncing cheques, and refund cheques.
- Ensure accurate data entry in SAP, keep billing cancellations and advance payments minimal, and clear and monitor cash invoices not yet collected.
- Post sublet and bought-out charges to job cards for customer billing.
- Maintain strict adherence to company policy regarding customer refunds and keep a log for tracking purposes.
- Perform surprise cash counts as per SOP.
Financial Reporting, Cost & Internal Controls
- Conduct finance-related processes in compliance with policies and procedures (SOPs).
- Support monitoring of Opex and Capex.
- Ensure administration document processes are adhered to at all times.
- Monitor clearance of open POs and follow up with COT and showroom admin team monthly.
- Carry out ad hoc tasks/reports as required by the FBP/FM/Branch Management.
Accounts Receivables Management (AR Management)
- Review and ensure timely submission of second sets.
- Daily/weekly/monthly monitoring of branch AR report and follow-up with channels for timely collection of outstanding/overdue invoices.
- Maintain a list of all credit facilities provided to branch credit customers, including credit limit, credit period, main contact details, and credit facility documents.
- Reconcile credit customer accounts.
Required Skills To Be Successful:
- Proficiency in SAP and financial transaction processing.
- Ability to perform detailed audits and ensure compliance with financial procedures.
- Strong skills in cash management and reporting.
- Excellent problem-solving and analytical skills.
What Qualifies You For The Role:
- Bachelor's degree in accountancy or finance.
- Minimum of 3 years of experience in a similar role.
- Excellent written and verbal communication skills.
- Proficiency in financial software and systems (e.g., SAP) and financial analysis.
