About the Role
The PMO Analyst will support project and portfolio management activities across the business. The ideal candidate combines strong PMO, data analytics, and AI skills with excellent communication and stakeholder management capabilities. The role will be responsible for providing management with accurate insights on project performance, identifying risks and trends, improving PMO processes, and leveraging AI and automation to increase efficiency and decision-making quality.
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What You Will Do
- Support project planning, tracking, reporting, and governance across the project portfolio.
- Maintain project plans, milestones, action trackers, and portfolio dashboards.
- Monitor project progress against scope, schedule, budget, resources, and KPIs.
- Prepare regular management and executive-level project status reports.
- Support governance meetings, steering committees, and portfolio reviews.
- Follow up on key actions, risks, issues, and dependencies to ensure timely resolution.
- Ensure projects comply with PMO standards, processes, and reporting requirements.
- Analyze project and portfolio data to identify trends, risks, performance gaps, and improvement opportunities.
- Develop and maintain Power BI / Excel dashboards and management reports.
- Create meaningful KPIs and metrics to measure project and portfolio performance.
- Provide data-driven insights and recommendations to management.
- Perform forecasting and scenario analysis related to project timelines, resources, costs, and delivery performance.
- Improve the quality, consistency, and automation of PMO reporting.
- Identify opportunities to use AI and automation to improve PMO processes and productivity.
- Use AI tools to support project reporting, data analysis, meeting summaries, risk identification, and documentation.
- Explore and implement AI-enabled solutions for project forecasting, issue/risk analysis, and management insights.
- Develop practical use cases for generative AI within the PMO.
- Automate repetitive reporting and data-management activities where possible.
- Stay current with emerging AI tools, capabilities, and best practices relevant to project management.
- Identify inefficiencies in existing PMO processes and recommend improvements.
- Develop templates, workflows, dashboards, and standardized reporting mechanisms.
- Support PMO maturity and continuous-improvement initiatives.
- Help establish data-driven and technology-enabled ways of working across the PMO.
Required Skills to Be Successful
- Analytical & Data-Driven Mindset
- Project & Portfolio Management
- Business Acumen and Problem Solving
- Process Improvement and Stakeholder Management
- Good Communication, Presentation, and Attention to Detail
- Proactive & Results-Oriented Approach.
What Equips You for the Role
- Bachelor’s degree in Business, Engineering, Finance, Information Technology, Data Analytics, or a related field.
- 3–7 years of experience in PMO, project management, business analysis, portfolio management, or a similar role.
- Strong experience with project reporting, governance, and performance tracking.
- Advanced Excel skills and experience with Power BI or similar analytics/reporting tools.
- PMP, PRINCE2, PMI-PMOCP, or other project management certification.
- Experience with Power Automate, SQL, Python, or other automation/data tools.
- Experience implementing AI or automation solutions in a business environment.
- Experience working with project portfolio management or enterprise transformation programs.
- Knowledge of Agile, Scrum, or hybrid project management methodologies.
