About the Role
As part of our Engineering team within the Oil, Gas & New Energies business, we are looking for an experienced Vendor Coordinator to join us in Abu Dhabi, United Arab Emirates. This role will initially be office-based and later transition to an onshore site.
The EPCM Vendor Coordinator is responsible for coordinating and managing vendor activities at the project site to ensure timely delivery, installation, inspection, testing, commissioning, and close-out of vendor-supplied equipment and materials. This role will serve as the primary interface between the EPCM team, contractors, vendors, and the client, ensuring compliance with project specifications, quality standards, safety requirements, and project schedules.
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What We Can Offer:
- Meaningful and interesting projects delivered to high-profile clients across the Energy Sector
- Commitment to Diversity and Inclusion
- Competitive remuneration package with regular reviews
- Medical Insurance covering inpatient and outpatient medical care
- Group Life and Personal Accident Insurance
- End of Service Gratuity, in line with UAE Labor Law
- Employee Share Plan allowing purchase of company shares with a match
- Long Service Award to celebrate commitment and loyalty
- Commitment to continued professional development with tailored development plans
- Global connections with experts shaping the standards of the profession
- Energy Transition Academy for sharing knowledge and gaining exposure to energy systems
Responsibilities
- Coordinate all vendor site activities, including equipment delivery, installation, supervision, testing, commissioning, and handover.
- Act as the primary point of contact between vendors, construction teams, engineering, QA/QC, procurement, and the client.
- Review vendor schedules to ensure alignment with the overall project construction and commissioning schedule.
- Monitor vendor mobilization, manpower, tools, and equipment readiness.
- Ensure vendor compliance with project HSE requirements, site regulations, and permit-to-work procedures.
- Coordinate inspection and testing activities with QA/QC and client representatives.
- Track vendor progress and identify potential delays or risks, recommending corrective actions as necessary.
- Facilitate technical discussions between vendors and engineering teams to resolve site issues.
- Verify vendor completion of punch list items and support mechanical completion and commissioning activities.
- Prepare daily, weekly, and monthly vendor coordination reports.
- Attend construction, commissioning, and progress meetings.
- Ensure vendor documentation, including method statements, inspection reports, test records, commissioning reports, and as-built documentation, is complete and submitted on time.
- Support contract administration by verifying vendor attendance, work completion, and variation requests.
- Coordinate warranty support and vendor close-out activities.
Qualifications
At the company, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. Even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply.
- Bachelor's Degree in Mechanical, Electrical, Instrumentation, Civil, or related Engineering discipline.
- Minimum 10 years of experience in EPC/EPCM projects, preferably in oil & gas, petrochemical, mining, power, or infrastructure projects.
- Experience coordinating multiple equipment vendors during construction and commissioning.
- Familiarity with procurement, construction, and commissioning processes.
