About the Role:
The position involves managing comprehensive accounts payable responsibilities within a hotel environment. The successful candidate will check and account for all items received at the hotel, analyzing various documentation and ensuring accurate and timely processing of invoices and payments. This includes preparing vouchers, maintaining supplier records, and reconciling statements. The role requires a high level of coordination with the Financial Accountant to ensure accurate accruals and provisions for services or goods that have been received but not yet accounted for during the month.
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Key Responsibilities:
- Check and account for all items received at the hotel, examining source documents such as purchase orders, receiving records, invoices, delivery notes, ongoing shipments, and suppliers’ credit memorandums.
- Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos, ensuring daily posting in the accounting system.
- Provide necessary output requirements, documentation, and authorization for bank transfer data.
- Prepare cheques for all payments (other than payroll) and forward cheques, vouchers, and supporting documents for the relevant review and approval.
- Reconcile supplier’s monthly statements with the hotel’s accounts payable records.
- Maintain adequate and up-to-date files for accounts payable records (invoices and payments).
- Raise and record manual cheques for urgent payments.
- Own the Accounts Payable module, including system general parameters and supplier account maintenance.
- Prepare and take responsibility for balance confirmation and statement reconciliation with suppliers.
- Monitor pre-payments, advances to suppliers, and postdated cheques, maintaining proper records for tracking purposes.
- Coordinate with the Financial Accountant to provide details or lists of necessary relevant accruals or provisions for unaccounted services or goods received during the month.
Requirements:
- Accounting Degree.
- Mandatory hands-on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.
- Efficient management of accurate and timely payment of dues and invoices.
- Strong coordination skills with vendor/supplier representatives.
- Numerical and analytical skills.
- Proficient in English.
- Proficient in Microsoft applications.
- Knowledge of SUN Financial systems.
- Exposure to an inventory management system would be advantageous.
