About the Role
This role works closely with Project Managers, Practice Leadership, Legal, Procurement, Finance, and client stakeholders to ensure that projects adhere to the established governance framework while providing timely, accurate, and decision-ready information to leadership.
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Responsibilities
- Run the project governance calendar, including steering committee, project board, and executive review meetings, preparing agendas, packs, minutes, and action logs.
- Prepare executive and board-level materials, status reports, and dashboards on project progress, risks, issues, and decisions.
- Track decisions, actions, and approvals through to closure, escalating overdue items to the appropriate owner.
- Maintain RAID logs (risks, assumptions, issues, dependencies) and change requests in accordance with the governance framework.
- Manage the contract and document lifecycle for projects including version control, authorized signatories, renewals, terminations, and compliance deadlines.
- Coordinate vendor and partner compliance, due diligence, and maintain audit-ready compliance documentation.
- Liaise with Procurement and Finance on purchase requisitions, payment approvals, and project budget tracking (OPEX and CAPEX).
- Develop and maintain governance templates, SOPs, RACI matrices, and drive adoption across project teams.
- Act as the first point of contact for governance and compliance queries, routing complex matters to Legal, PMO, or leadership.
- Handle confidential and sensitive information with discretion and professionalism.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field; an MBA is preferred.
- 8+ years of experience in project governance, PMO support, contract management, compliance, or executive office coordination, ideally with C-level and board exposure.
- Working knowledge of contract management, compliance due diligence, and corporate approval processes.
- Experience in telecommunications, IT services, or regulated environments in Qatar or the GCC is an advantage.
- PMP, PRINCE2, or an equivalent governance certification is a plus.
Personal Skills
- Excellent written and verbal communication skills in English.
- Strong organizational skills, attention to detail, and follow-through.
- Sound judgment and discretion with confidential information.
- Ability to work under pressure and meet tight deadlines.
- Stakeholder management skills across executives, legal, finance, and delivery teams.
- Structured documentation and reporting capabilities.
- Adaptability and a proactive, results-oriented approach.
- Customer-oriented with a focus on process excellence.
