About the Role
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The Document Control Manager is responsible for overseeing the organization, management, and distribution of documents within a company or project. This role ensures accuracy, compliance, and accessibility of information, which is critical for effective decision-making and project execution.
Job Responsibilities
- Establish and maintain document control procedures and systems to ensure efficient document management and retrieval.
- Oversee the creation, review, approval, distribution, and archiving of documents in accordance with company policies and industry standards.
- Monitor document lifecycle processes, including version control, change management, and document status tracking.
- Coordinate with project teams, departments, and external stakeholders to facilitate document exchange, collaboration, and information sharing.
- Conduct regular audits and quality checks to ensure document accuracy, completeness, and compliance with regulatory requirements.
- Provide training and support to staff on document control procedures, software tools, and best practices.
- Manage document control software systems, databases, and repositories to facilitate document storage, retrieval, and access control.
- Respond to document-related inquiries, requests, and issues promptly and professionally.
- Generate reports and metrics on document control activities, performance, and compliance for management review.
- Continuously assess and improve document control processes, systems, and workflows to enhance efficiency, accuracy, and productivity.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.
Job Knowledge & Skills
- Knowledge of ISO documentation standards.
- Proficiency in spreadsheets, databases, word processing, and job-specific software.
- In-depth knowledge of records management principles and procedures, including record keeping and filing practices.
- Expert knowledge/understanding of regulatory requirements governing document control is preferred.
- High level of proficiency in using a range of Microsoft Office software.
- ERP knowledge, preferably SAP functional skills, is a requirement for success in this role.
Job Experience
- Minimum 5 years of working experience, with 3 years of relevant working experience; 2 years in the GCC is a plus.
Competencies
- Resilience
- Leadership
- Backup and recovery L2
- Records Management L2
- Certified Records Manager (CRM) L2
- Document & Record Control L2
- Agility
- Data Security L2
- AI Fluency
Education
- Bachelor's Degree in Business Administration or any related field.
