About the Role
The Document Control / EDMS Administrator is responsible for managing and administering the Electronic Document Management System (EDMS) and ensuring effective document control throughout EPC project execution. This role ensures that project documentation is properly registered, distributed, tracked, maintained, and archived in accordance with project procedures and quality requirements.
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Key Responsibilities
- Administer and maintain the project EDMS, ensuring accurate document registration, uploading, filing, and retrieval.
- Manage document numbering, revision control, transmittals, and distribution workflows.
- Monitor document review and approval cycles, ensuring timely processing and follow-up.
- Maintain document registers, tracking logs, and reporting dashboards.
- Coordinate with engineering, procurement, construction, project management, and client teams to ensure controlled document distribution.
- Ensure compliance with project document control procedures, client requirements, and document management standards.
- Monitor overdue documents and follow up with relevant stakeholders to maintain project schedules.
- Manage document archiving, records retention, and final handover documentation.
- Provide EDMS support and guidance to project users.
Qualifications & Experience
- Relevant Diploma or Bachelor's Degree in Document Management, Information Management, Business Administration, or a related discipline.
- Minimum 5 years of experience in document control and EDMS administration, preferably on EPC projects.
- Hands-on experience with electronic document management systems and project document control workflows.
- Good understanding of document numbering, revision control, transmittals, and document lifecycle management.
- Proficiency in MS Office applications, particularly Excel.
- Strong organizational, coordination, communication, and attention-to-detail skills.
Benefits
We aim to create an energized and empowered workforce that drives sustainable impact. Our focus is on a values-inspired culture that unlocks brilliance through belonging, connection, and innovation. We are committed to building a diverse, inclusive, and respectful workplace where everyone feels they belong, can be themselves, and are heard.
- Opportunities for reskilling and leveraging transferable skills.
- Support for the transition to expertise in low carbon energy infrastructure and technology.
- A commitment to personal career development and diverse pathways for career success.
- An environment that fosters exploration of diverse opportunities and sustainable change.
