Facilities Management Coordinator

About the Role
The Facilities Management Coordinator is responsible for overall facility management coordination and maintaining all documentation related to Facilities Management. This position involves working collaboratively with vendors and facility management personnel while overseeing general facilities maintenance.

Key Responsibilities

• Oversee the day-to-day operations and maintenance of facilities, ensuring compliance with safety, health, and environmental regulations.
• Coordinate maintenance activities, including repairs, upgrades, and preventive maintenance schedules, to ensure the efficient functioning of building systems and equipment.
• Manage facility budgets, expenditures, and contracts with vendors to optimize cost-effectiveness and resource utilization.
• Implement facility improvement projects and initiatives, such as energy conservation measures or space optimization strategies, to enhance operational efficiency and occupant satisfaction.
• Develop and maintain facility management policies, procedures, and documentation to support organizational objectives and regulatory compliance.
• Serve as a liaison between facility occupants, management, and external stakeholders, addressing concerns, coordinating services, and facilitating effective communication.
• Conduct regular inspections and audits of facilities to identify maintenance needs, safety hazards, and opportunities for improvement.
• Manage emergency response procedures and protocols, ensuring readiness to address crises and minimize disruptions to facility operations.
• Provide leadership and supervision to facility maintenance staff, contractors, and service providers, fostering a culture of accountability, teamwork, and continuous improvement.
• Stay updated on industry trends, best practices, and technological advancements in facilities management, incorporating new knowledge and methodologies to optimize facility performance and service delivery.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Facilities Management experience of both hard and soft services.
• Knowledge of Building management and Facility and Maintenance operations.
• Experience working with vendors/contractors.
• ERP knowledge, preferably SAP functional skills, are a requirement to be successful in this role.

Job Experience

• Minimum 5 years of working experience, including at least 3 years of relevant working experience.
• 2 years of experience in the Gulf Cooperation Council (GCC) region is a plus.

Competencies

• Resilience
• Quality
• Leadership
• Project Coordination L2
• Ad Hoc Reporting L2
• Building Maintenance L2
• Safety Management L2
• Agility
• Contractor Management L2
• AI Fluency

Education

• Bachelor's Degree in any related field.