National Head of Resources Management

About the Role
Under the direct supervision of the Chief of Mission (CoM) in Manama, Bahrain, and in collaboration with relevant units at the Regional Office, Headquarters, and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in the company Bahrain Country Office.

Responsibilities

• Provide overall support to the Resources Management Unit (RMU) in financial, procurement, human resources, and other administrative activities.
• Assist with the monitoring, processing, and reconciling financial transactions and payments to staff and suppliers in a timely manner, maintaining financial records using the company Enterprise Resource Planning (ERP) System in line with company financial regulations.
• Assist in monitoring budget versus actual financials for operational activities of the Regional Office or Country Office.
• Review validity checks on monthly payroll projectization results of the Regional Office or Country Office.
• Review the imprest accounts and guarantee the safe custody of all available cash.
• Contribute to preparing the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist.
• Contribute to the preparation of budgets and accounting, financial, statistical, and donor reports complying with relevant donor requirements.
• Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM.
• Validate that all Travel Authorizations are duly completed before staff are authorized to travel and ensure that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement.
• Provide general guidance and oversight on accounting, financial policies, and procedures to the Regional Office or Country Office Units as required.
• Assist with the management of the office asset inventory in line with company Assets inventory policy and maintain an updated asset inventory report.
• Oversee procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO), or Service Agreements (SA), and ensuring the delivery of goods/services in accordance with company procurement guidelines.
• Liaise with the Regional Offices, Country Offices, MAC, and PAC regarding financial and administrative activities as required.
• Perform other duties as may be assigned.

Qualifications
Education

• University degree in Accounting, Commerce, Business Administration with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in financial administration including financial management, accounting, and budgeting.
• Experience in human resources, procurement, and logistics.
• Experience using an Enterprise Resource Planning system.
• Experience working in an international organization is an advantage.

Skills

• High level of computer literacy, good knowledge of MS Office, particularly Excel.
• Excellent oral and written communication skills.
• Ability to work with national and international institutions.
• Ability to prepare clear and concise reports.
• Demonstrated ability to exercise sound judgment.
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage.
• Knowledge of ERP highly desirable.

Languages

• Company’s official languages are English, French, and Spanish.
• Required: Fluency in English (oral and written) is required.
• Desirable: Arabic language skills are an advantage.