About the Role
This role involves managing and executing the end-to-end full procurement cycle, from Request to Procure (RTP) to Purchase Order (PO) issuance. The aim is to ensure timely delivery of materials and services to meet project deadlines and operational needs. Responsibilities include verifying requirements, drafting accurate POs, and coordinating with suppliers to ensure timely deliveries. Additionally, the role encompasses invoice verification, issuing Job Completion Reports (JCR) upon delivery, resolving discrepancies in orders or invoices, and thoroughly documenting procurement activities to ensure transparency and support audits.
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Key Responsibilities
- Procurement Operations:
- Manage and execute the full procurement cycle from RTP to PO issuance.
- Ensure timely delivery of materials and services.
- Verify requirements and draft accurate POs.
- Coordinate with suppliers for timely deliveries and verify invoices.
- Resolve discrepancies in orders or invoices and document procurement activities.
- Projects:
- Manage procurement activities for project-related needs aligning with the approved business case.
- Ensure procurement aligns with business case requirements.
- Take corrective actions in case of discrepancies between the business case and RTP.
- Participate in negotiation meetings with the solution team for insights and smooth project execution.
- Sourcing & Vendor Management:
- Identify, evaluate, and select suppliers based on quality, cost, and reliability.
- Develop and maintain relationships with vendors and negotiate favorable terms.
- Conduct market research to stay updated on industry trends and pricing.
- Evaluate supplier performance and drive improvement initiatives.
- Database Management:
- Manage and track all procurement-related databases (RTP, PO, Contract, JCR, Vendors, etc.).
- Budgeting and Cost Control:
- Monitor and collaborate with finance to track budgets according to the approved business case.
- Identify areas for cost reduction while maintaining quality standards.
- Contract Management:
- Coordinate full cycle contract management including negotiation and management of vendor contracts.
- Ensure contract compliance with company policies and legal guidelines.
- Monitor contract performance, renewals, and resolve disputes or non-compliance issues.
- Compliance and Risk Management:
- Ensure procurement activities comply with internal policies, industry standards, and legal requirements.
- Mitigate risks related to the supply chain and vendor partnerships.
- Conduct periodic audits to ensure procurement integrity and transparency.
Requirements
- Bachelor’s degree in Engineering, Telecommunications, Electrical, Software, or a related field.
- 1-3 years of experience in a procurement role.
- Previous experience in a Technology Company preferred.
- Professional certification in procurement (e.g., CIPS, CPSM) is preferred.
Knowledge
- Strong understanding of procurement policies, procedures, and best practices.
- In-depth knowledge of supplier evaluation, contract negotiation, and risk management.
- Familiarity with ERP and procurement software systems.
Skills
- Excellent communication skills (English & Arabic).
- Strong negotiation skills.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple projects and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Experience in report/dashboard creation.
